Administrative Assistant

Posted on: 2006-02-09

DEBRA HUCKLEBY 25933 S. 4110 Road, Claremore, OK 74019 Phone: 918-266-9904 E-mail: [email protected] SUMMARY Ability to manage multiple priorities, organized and able to work to deadlines. Ability to work under own initiative or as a team member. Computer literate and proficient in Word, Excel, Power, Outlook, Windows, and Lotus Notes. Experienced with Internet/Web research. Strong communication skills, written and oral. Highly motivated with a high degree of personal integrity in dealing with staff and/or clients furnishing or obtaining information that requires courtesy and tact. SKILLS Word Processing: Microsoft Word®, Corel WordPerfect® Spreadsheets/Databases: Microsoft Excel®, Microsoft Access® Graphics: PowerPoint®, Adobe® Acrobat® 6 Other: Lotus Notes® R5, Microsoft Outlook® , Windows Environment 98, 2000, and XP Additional Skills: Typing speed: 75 wpm; Dictation: 65 wpm; Dictaphone transcription: 65 wpm; Data entry: 15,500 strokes per hour; Switch-board: Multi-line systems (AT&T Merlin Legend, AT&T Merlin System II, and Nortel Norstar) EXPERIENCE Express Personnel, Claremore, OK 10/05–01/06 Administrative/Clerical Assistant (GEA Rainey, Port of Catoosa) • Supported Sales, Engineering, Accounts Payable and Human Resource Departments with word processing, data entry, copying, filing, etc., as needed • Provided support to all Engineering managerial and professional personnel in the preparation of Final Data/Engineering Packages • Prepared and composed transmittal letters and/or correspondence for the data packages and photocopied drawing packages for shop issue on a daily basis • In supporting project management functions within Engineering; maintained project books (filing), e-mailed, faxed and federal expressed various documents out for review and followed-up when necessary in support to the Engineering Administrative Assistant • Assisted managers and/or other personnel with special projects and other duties as assigned. Filled in as back-up for the receptionist Staffing Solutions, Oak Ridge, TN 10/04–04/05 Engineering Administrative Assistant (RWE NUKEM) • Provided support to all Engineering managerial and professional personnel in the development, preparation and/or generation of proposals • Prepared and composed correspondence, memos, travel arrangements, spreadsheets, and forms from written and/or verbal notes or instructions with a general understanding of the subject • In supporting project management functions within Engineering; generated/maintained project books (filing), e-mailed, faxed and federal expressed various documents out for review and followed-up when necessary with staff, clients and vendors. • Updated procedures, reports and other documentation as needed • Interfaces with Document Control to assign documentation numbers for Engineering Specs and/or procedures • Provided support daily to various office staff problem solving/trouble shooting for various software (i.e. MSWord, Excel, Access and Outlook) • Arranged for travel accommodations as needed • Supported other departments with word processing, data entry, copying, filing, etc., as needed • Interfaced with Vendors/Clients via telephone or e-mail to problem solve situations, or requests, answering questions, researching information • Assisted managers and/or other personnel with special projects and other duties as assigned TPG Applied Technology, Knoxville, TN 7/02–11/03 Administrative Assistant (Foster Wheeler) • Provided support for the Vendor Submittals Department by processing incoming/outgoing vendor submittals. • Maintained/updated Vendor Document Control Logs and Log Books • Interfaced with Vendors to problem solve situations, as needed • Provided administrative support to various departments as needed and during ORR, CORR, and LMA DOE audits Pro-Temp Staffing, Knoxville, TN 3/02–7/02 Clerical Assistant/Data Entry Clerk (ACOM Panasonic/DeRoyal) • Provided clerical and data entry support for the Metrology Lab (other departments as needed) • Generated and maintained files and log book for the PPAPs • Provided clerical support to the Information Processing Department with data entry utilizing internal database software, and other clerical support as needed for DeRoyal Applied Coatings, Knoxville, TN 8/01–3/02 Administrative Assistant • Provided administrative support to the Office Manager as well as the President and Estimator • Verified accuracy of time cards and expense reports, input data into the system for generating payroll, expenses and accounts payable vouchers • Answered phones, conducted internet research, and problem solved situations with the support staff or vendors as needed • Processed mail, invoices, generated/maintained files and log books for jobs and vendors, generated documents and correspondence as needed Appalachian Underwriters, Clinton, TN 1/01–5/01 Customer Service Assistant / Data Entry Clerk • Processed endorsements on Workers Compensation claims (included changes to policies and additions or deletions of the insured) • Maintained files, problem solved, and processed calls Accounting Solutions, Knoxville, TN 3/00–9/00 Customer Service Assistant/Data Entry Clerk (Kimberly-Clark) • Processed Claims for Team West and Region 9 in Promotion Payments, input data into PCS (internal software) and the main frame (coding and researching data) and maintained customer files • Interfaced with sales representatives and customers for problem solving situations as needed ThermoRetec, Oak Ridge, TN 4/92–2/00 Administrative Assistant/Accounts Payable Assistant • Assisted the Project Manager on projects directly related to the U.S. Army Corps of Engineers characterization and remedial action programs • Various document compilation (i.e. spreadsheets, proposals, procedure manuals and reports) for publication through the Defense Special Weapons Agency and maintained sample tracking log-books for the Environmental Protection Superfund on the Montclair and Queens Superfund projects • Provided administrative support for the Defense Special Weapons Agency Johnston Atoll Contaminated Soil Clean-up Project, locally and acted as back-up for the Tech Specialist on-island in generating technical data reports for publication • Worked with the Defense Special Weapons Agency in completing submittal requirements for the project in a timely manner (i.e. processing weekly and quarterly reports) • Provided administrative support for various departmental managers (generating and processing correspondence, maintaining phone system/programming, shipping, invoice tracking, maintaining files, travel arrangements, coordinating housing for field personnel, luncheons, etc.) • Generated/maintained a software inventory, and assisted personnel with training on various software while providing back-up support for the facility (installation, troubleshooting, etc.) as requested • Researched/resolved problem situations as they occurred and interfaced with clients on project related matters • Assisted the AP Manager in generating check requisitions, receiving invoices, verification and follow-up on purchase orders, obtaining appropriate signatures, and forwarding to Accounting Department for final processing • Generating/verifying petty cash and travel vouchers as well as making bank deposits and mailing of certified documents as needed and maintained vendor log-books and chart of accounts EDUCATION • Pellissippi State Technical Community College, Knoxville, TN 2000–2001 (Computer Science – 1 ½ years/ Incomplete) • University of Tennessee, 1997–2000, Knoxville, TN (Business/Economics – 5 years/Incomplete) • Roane State Community College, Harriman, TN 1994–1997 General Business, Associates of Science (Completed)