Ofc Mgr / Admin Proj Mgr

Posted on: 2006-02-08

Alecia Jones Centreville, VA 20120 [email protected] February 7, 2006 Dear Future Employer: As a professional, I believe my background and skills would be a valuable asset to your corporation. My employment history includes three (3) years of administrative support to Executives and homeowners in the residential construction industry and also reflects fifteen (15) years of administrative support to other Executives, Directors, Technical Teams and an Attorney in the defense, mortgage, technical, and patent professions; and several years in public safety and as a Travel Agency Proprietor. My work ethic has earned me numerous opportunities and I am eager to pursue new challenges and enhance the mission and values of your corporation. I am available for full-time employment, immediately, and am thrilled about the submission of my resume and references for the opportunity to excel in a rewarding career with your corporation. Some of my best qualifications include: · Able to multi-task, without sacrificing quality; · Competent with the safe-keeping of confidential information; · Have good command of English, orally and written; · Positive attitude; highly developed customer-service orientation, communication and problem-solving skills; · Ability to quickly learn and master new technologies; and · With a positive attitude, I am reliable and will take charge, but am a team player, respectively. I’d like to point out that during my self-employment, I can attribute the high rate of referral and return business to the superior level of service that I provide. In the position of Office Manager, as the Proprietor traveled, internationally, I was entrusted to independently manage a custom construction business, and did so, effectively. During the downsizing of one employer, my position was merged to include Supervisor of a department of three. All to say, that in the positions I’ve taken on, I’ve committed my entire being to them. I have self-educated myself to excel in each and every one of them. I have the same commitment to offer your corporation. Each of my previous positions affords your corporation the prospect of a loyal employee in search of an administrative career. I offer a polished presence and an outgoing personality. In addition, I am an opportunist with a can-do attitude, seeking to learn from every window that is cracked. I am one who can challenge conventional wisdom and offer unique perspectives. I would independently take on any opportunities to cross-train. I have a passion for learning and for this reason; I am the “go-to person” among co-workers, family and friends. I convey good ethics and have kept confidential information all of my life, as I am from a family of Police Officers and Investigators in the Washington DC/Metropolitan Area. Periods of unemployment include child rearing and caregiver to a live-in Alzheimer\'s relative. Life experiences include legal research, document preparation and court filings relative to domestic issues for family and friends; management and administrative support to a new residential construction project, an exposition and many established family-owned businesses. On the matter of salary, I feel that my qualifications, together, with the opportunity to grow a career, and the location of the position are considerable components in the conclusion of a fair salary. I would be pleased to discuss my salary requirements once a mutual interest has been established. Given the combination of these factors, I feel confident that I would be considered as an asset to your corporation. I would certainly take the position very seriously and am confident that I would become a contributing component to the successes of your corporation. I look forward to speaking with you soon. Your time is appreciated! Thank you and enjoy your day! Respectfully, /s/ Alecia Jones Future Employee Alecia Jones Centreville, VA 20120 [email protected] EXPERIENCE The Builders Assistant, Clinton, MD 11/2002 – Present Administrative Project Manager (Full-time / Part-time) · Coordinate and attend meetings with subs, inspectors and homeowner(s); receive and respond to county and lender document requests; ascertain reputable subs/vendors; site visits; knowledgeable in land acquisition; perform land searches via PGAtlas in preparation for feasibility studies; · Make independent decisions regarding the planning, organizing, and scheduling of work; · Prepare, submit and monitor building permits and draw requests; attentive to note and follow-up on all requests; interpret architectural and site plans educate homeowners on procedure; liaison between the homeowner, builder and county; and · Request and coordinate new construction appraisals; extensive internet and courthouse research. Residential Processing Center, Camp Springs, MD, 04/04-11/05 Loan Administrative Assistant (Temp) · Provide administrative support to Mortgage Broker, Manager and Processors; · Process new client files; request, follow-up and receive mortgage histories, pay-offs, mortgagee clause changes, and new insurance policies; obtain credit reports; exhibit professional skills by phone and email with clients and lenders; assist with gathering stipulation requests; · Receive, direct and log visitors, calls, faxes, incoming postal mail and courier packages; · Compose and amend correspondence, forms and spreadsheets used in day-to-day activities; and · Provided in-office concierge services to clients; maintain/appropriately dispose of confidential information. AMIII Builders, LLC, Forestville, MD, 02/04-04/05 Office Manager · Provide office management, administrative and field support to residential construction company’s CEO; available to CEO via cell for after-hour emergencies; · Invoice customers and accepted payments; establish accounts with vendors; maintain calendar; · Create, monitor and maintain showroom and reference material; ascertained the need of and assembled a homeowner’s manual; generate and maintain jobsite files; site visits · Coordinate, attend and prepare logistics for internal/external meetings with inspectors, subs and customers; document minutes and conference notes; complete document requests of lenders; · Log site events and orders; perform extensive internet duties; identify land opportunities and assist with scheduling of feasibility studies; create, edit and interpret large custom home contracts and specifications; Disseminate plans to, request bids from and assist with supervision of contractors and laborers; · Operate as liaison between the customer, lender and CEO; while understanding the priority of contact, I would independently identify problems and solicit assistance or research to resolve without CEO, and advise; request vendor/sub bids; keep abreast of industry changes; · Pick-up, assemble, deliver, submit and monitor time-sensitive components for permit processing and lender draw requests; encourage sales and new marketing ideas; supervise one temporary Clerk; · Compose, maintain and amend all correspondence, forms, draw requests, spreadsheets of suppliers, subs, and critical county departments; practice extreme attention to written documents and communications · Receive, interpret and respond to all incoming calls, email and mail; maintain confidential information; and · Independently maintain smooth office function during CEO’s absences, to include international travel. Jones Girls Travel Group, Centreville, VA, 07/94-09/02 Travel Agency Proprietor · From the ground-up, established business and performed tasks in all areas of management, to include basic accounts payable & receivables, invoicing, product promotion, website updates and training in this one-woman operation; process paperwork efficiently according to procedure; generate literature; · Arrange, coordinate, and follow-up on all facets of travel reservations for clients, to include VIPs, such as NFL players, Gospel Recording Artists and Motivational Speakers; extreme attention to detail; · Set up trade shows, meeting coordination; Group Speaker; minor workstation troubleshooting; · Correspond with clients and suppliers to assure prompt receipt of travel documents; and · Follow-up during and after travel to ensure return and referral business. Herman Hohauser, Reston, VA, 09/94-06/95 Legal Administrative Assistant · Provided administrative support to prominent Intellectual Property Attorney; · Assisted in the selection of ideas, international trade shows and their preparation; · Established, organized and managed document handling of select patent files; · Prepared and typed correspondence; market selective ideas to manufacturers; liaison between entrepreneurs, Mr. Hohauser, and the patent filing company for which we supported; · Worked with clients as Intellectual Property Project Consultant; · Managed one (1) Clerk and the Processing Department of three (3). Fairfax County Police Department, Fairfax, VA, 06/93-09/97 Crossing Guard (Part time) · Perform traffic control while allowing for safe passage of children from set points within walking distance of county schools; reported hazardous conditions; · Effectively took on fellow workers’ crossings, where needed; and · Interacted with community with a courteous and professional demeanor while adhering to the Code of Conduct in and out of uniform. OTHER EMPLOYMENT INCLUDES: Hughes Network Systems, Germantown, MD - Off – Site Technical Librarian · Maintain, organize, record and log technical library materials. · Prepare payroll for 8; package preparation of hardware for repair. Northern VA Emergency Medical Services Council, Annandale, VA – Administrative Assistant · Provide administrative support to Director and Board. · Prepare correspondence, reports and quarterly newsletters; meeting coordination and preparation. · Record, transcribe and follow up on minutes; create and bound material; daily log of office activities; accurately receive and distribute messages. MITRE, Tyson\'s Corner, VA - Administrative Assistant · Support to Technical Department of 7 and special project assistance to Director. · Prepared technical reports according to MITRE standards; submit department payroll. EPA, Washington, DC, Hazardous Site Control Division - Think Tank Administrative Assistant · Administrative support to “SuperFund Division” Technical Staff; promoted to support to the Chief. · Skilled at proofreading and editing; generate large procedural documents; oriented new clerks. EDUCATION / TRAINING · Graduated with honors - Surrattsville High School, Clinton, MD · Non-Profit Grant Writing · Interpersonal Communication COMPUTER SKILLS · Proficient in Calyx POINT, web-based DesertDocs, PGAtlas and Xpert Online · Windows-based travel reservation programs · Proficient in the operation and supply of various office equipment to include multi-line phones · Proficient with MS Word, MS Excel, MS PowerPoint · Outlook · QuickBooks · 75wpm. Religious Affiliation: First National Deliverance Center Church in Washington, DC where Pastor is M.H. Johnson and God is the head of the church. Strong references are available upon request.