HR Assistant, Employment & Training

Posted on: 2006-02-06

7902 Flanders Drive San Diego, California 92126 (858) 361-8092 [email protected] Renee MacDonald Education 2003-2005 University of California San Diego San Diego, CA Human Resources Management Certificate. 1988-1991 Community College of Allegheny County Pittsburgh, PA Associates Degree in Liberal Arts and Sciences. Employment April 2005-Present Burnham Institute For Medical Research La Jolla, CA HR Assistant/Employment & Training • Responsible for working with department heads to determine recruiting and staffing needs, creating and placing employment ads, application screening, and processing new hire paperwork. • Acts as the Institute interface with staffing agencies as needed to fill temporary positions and negotiates mark-up fees. • Creates and maintains job descriptions. • Prepares promotional materials for and attends Career Fairs. • Coordinates employee recognition events and organizational events. • Responds to employee questions related to benefits and established HR policies and procedures. • Responsible for Affirmative Action Tracking and monthly EEO reports. • Manages all aspects of Work Study program. • Assists will all training programs for managers and supervisors. • Conducts new employee orientation to foster positive attitude toward company goals. December 2003-January 2005 Gemini Science, Inc. San Diego, CA HR/Accounting Assistant (Contracted by Office Team)  Administered various employee benefit programs, such as group insurance, life, medical and dental, vision, and flexible spending plans.  Implemented new benefit programs; arranged and conducted employee information presentations and enrollments.  Verified the calculation of the monthly premiums statements for all group insurance policies and resolved administrative problems with the carrier representatives.  Managed the 401 (k) plan.  Maintained the Worker’s Comp. Insurance premium spreadsheet.  Provided training to managers on competency based interviewing techniques.  Reviewed applications and interviews applicants to match experience with specific job related requirements.  Scheduled and coordinated interviews for candidates.  Conducted personal/professional reference and background checks.  Maintained accounting transmittal log/outgoing and incoming. October 2000- November 2003 Nadel Architects Inc. San Diego, CA Office Administrator  Identified legal requirements and government reporting regulations affecting human resources functions and ensured policies, procedures, and reporting are in compliance.  Assisted with the creation, maintenance, and communication of company policies.  Performed pre-screening interviews for all candidates and scheduled initial interviews for hiring managers.  Implemented and monitored pre-employment contingencies such as background checks and reference checks.  Coordinated with payroll/HR Director to resolve benefit and or payroll related inquires.  Provided ongoing support and problem resolution for employees; acted as a liaison between internal clients and HR Director.  Created and maintained personnel files.  Conducted exit interviews, analyzed data and recommended procedures to reduce turnover.  Monitored unemployment claims and assisted departments with appeals. March 1998-November 1999 Chicago Title Insurance Centreville, VA Administrative Assistant/Front Office Coordinator  Served as a liaison between product vendors and the company.  Managed an eighteen-line telephone system and screened calls to determine the appropriate department to handle customer inquires.  Organized programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling the event budget.  Prepared agendas, notices, and minutes for corporate meetings.  Created and distributed insured closing protection letters for agents and approved attorneys.  Ordered and distributed supplies for the entire office.  Responsible for outgoing UPS packages including preparing computerized labels, maintaining files for all outgoing UPS packages and ordering UPS supplies on-line.  Prepared final Owner’s and Loan Policies. Skills Microsoft Office, SmartSearch, IFAS, Ceridian, communication skills (written and verbal), recruiting, training, employee relations, and typing/ 50 wpm. References Maya Tanaka, Director Gemini Science, Inc., 3030 Bunker Hill St., Ste. 226 San Diego, CA 92109 (858) 558-1167 Mary Alcock, Owner Alcock and McFadden, 3760 Convoy St., Ste 223 San Diego, CA 92111 (858) 505-0303 Aldo Trejo, Office Manager Nadel Architects Inc., 1990 S. Bundy Dr., 4th Floor Los Angeles, CA 92008 (310) 826-2100 Rob Brennan, IT Manager Chicago Title Insurance, 5875 Trinity Pkwy., #210 Centreville, VA 20120 (703) 815-6886