Exeuctive Assistant

Posted on: 2006-02-06

Joan Marie Cianciolo 1534 J. Crescent Lane Matthews, NC 28105 Home 704-845-9877 Cell 704-661-7920 Professional, Ethical, Insightful Creative, Persuasive, Analytical Organized, Discreet, Focused Objective Executive assistant for an industrious senior manager or business owner, requiring a genuine right hand who is committed to the highest level of professional support. Experience Project Coordinator Crosland Real Estate – Residential Land Development Division, Charlotte, NC - 5/05 – 11/05 Managed land conveyance documentation, including property-owner, builder/contractor agreements and residential lot deed and settlement statement preparations; Work with government agencies to record plat maps, erosion control logs and street turnover assignments; Coordinate Home Owners Association (HOA) programs, including contract management, design guideline compliance and subdivision management company troubleshooting. Executive Assistant ESP Associates – Surveying, Engineering & Land Planning, Charlotte, NC - 07/04 – 05/05 Conceptualized, formulated and delivered superior new standard for Neighborhood Meetings for Land Planning Division involving residential home builders, current homeowners and city council members, then successfully planned and executed meetings; Lead various human resource initiatives, including coordinating employee insurance meetings and associated plan announcements/guidelines; Initiated and accomplished the regeneration of all HR/employee related forms and templates; Edited and administered Land Planning’s proposals and monthly invoices to ensure deadline fulfillment and accuracy objectives. Senior Executive Assistant Developers Diversified Realty – Real Estate Investment Trust, Cleveland, OH - 6/99 - 4/04 Supporting the efforts of this growing corporation’s Senior VP of Real Estate Operations included extensive time / meeting / calendar management, consummate people skills, excellent oral and written communication, concentrated deadline awareness, sound and logical decision making abilities, and a mature yet enthusiastic spirit demonstrated by blending friendly professionalism with a high degree of discretion; Interact daily with executive staff and all levels of the organization’s personnel, customers and vendors; Complete project responsibility for planning and organizing semi-annual national conferences - including announcements, accommodations, catering, speakers, agendas and presentation materials; Member of and feature writer for newsletter committee. Beginning August 2003, this position also supported the Vice President of Operations. Director of Administration The SGR Company – Retained Executive Search Firm, Cleveland, OH – 1997 – 6/99 Negotiated complex, confidential schedules to bring executive candidates and corporate clients together, including associated travel and interviews; Use sales and positive persuasion skills to help close candidates throughout the search process while continually building relationship versus transaction-based business; Manage relocation processes involving housing, public and private schooling choices and potential destination amenities; Edit and synthesize material for client presentations; Research, analyze and employ various business initiatives – e.g. video conferencing profitability, new software packages and associated hardware. Home Office Administrator & Procurement Manager Tazmanian Air Freight – Freight Forwarding Company, Cleveland, OH - 1995 – 97 Designed and implemented purchasing procedures and policies; Negotiate all vendor contracts for a net savings over 35%; Research, obtain and communicate corporate and employee insurance plans; Coordinate quarterly meetings including accommodations, catering, presentations, travel and agendas; Plan and write key marketing materials; Initiate, develop and administer employee recognition program and company newsletter. Joan Marie Cianciolo 1534 J. Crescent Lane Matthews, NC 28105 Home: 704-845-9877 Cell: 704-661-7920 Previous Experience Owner, Cleaner Corners, Inc. – Commercial Cleaning, 1990 – 95 Executive Assistant, Avid CAD, Inc. – Computer Aided Design, 1987 – 90 Sales Manager, The Travel Club – Domestic Travel Planning, 1985 – 87 Benefits Administrator, Cole National Corp. – Optical Division, 1982 – 85 Summary Professional, friendly and poised executive assistant especially skilled at fostering productive communication. Demonstrated aptitude for juggling priorities while keeping a positive mind-set. A talent for analyzing problems, developing and simplifying procedures and finding innovative solutions. Creative and highly regarded event and meeting planner with a proven capacity to successfully work with persons from all walks of life, promoting an atmosphere of success and achievement. Areas of Expertise and Education Writing / Editing / Proofreading Prioritizing / Scheduling / Organizing Microsoft Office Lotus Notes Management & Leadership Training & Certification; Business Management courses Lakeland Community College Normandy Senior High