Executive Assistant

Posted on: 2006-01-18

Dawnmarie Huerta [email protected] (801) 544-3914 Let my experience/training in executive assistance, Word, Excel, Access and many other skills help your office become more efficient as you grow your business. EXPERIENCE: Credentialing Specialist - Ogden Clinic October 2000 to April 2001 • Responsible for initial credentialing/renewing of credentials for doctors/PA\\\'s. Extensive contact with numerous hospitals, insurance agencies, medical board, federal agencies, universities, doctors and PA’s. • Advised doctors/PA’s of continuing educational needs. • Created database to organize pertinent information enabling me to remove burdens from my supervisor. Office Manager - Noble Built, Inc. January to July 2000 • Administration/executive assistance • MS Word, Excel, ACT Database, QuickBooks Pro • Customer service representations • HR management (including disciplinary action, Hiring/firing, manpower management) • Resource allocation • GL acct, reconciliation, cost of consumption, accounts receivable/payable, profit/loss statements, banking. • Contract negotiation, bid preparation • Radio/cellular communications management (reduction of costs by 60%) • Creation/maintenance of database, cost coding/job costing program, corporate policy. Executive Assistant - R&O Construction 1996 to January 2000 • Initiate subcontractor bid solicitations/record bid results • Microsoft Office applications, including Excel and Word • Liaison between project owners and architects • Database construction/maintenance. • Arrange travel accommodations; negotiate travel contracts for airline tickets, automobile rentals, and lodging. Coordinate out-of-state meetings via locating suitable facilities, coordinating personnel schedules, arranging delivery of project plans and other contract documents. • Route incoming faxes, direct outgoing/in-house correspondence, distribution of plans/specifications, operation of office equipment, train personnel , • Contract negotiations for requisition of new office equipment, project management of expanding office workspaces. Data Transcriber - Internal Revenue Service December 1985 to September 1996 • Created/maintained database records via analysis of tax reports. • Command of approximately thirty-five computer programs mastered • Designated trainer for new employees. EDUCATION: 2005, Microsoft Excel XP levels 1 & 2, Quickbooks Pro 2000, MCSE-LAN Administration 1999, Microsoft Office, Computer Architecture 1998, Microsoft Excel levels 1 & 2 1992-94, Weber State University 1989-91, Stevens-Henagar College STRENGTHS: Administration/ Management: business management, tactical planning, resource allocation, manpower utilization. Accounting: general ledger, reconciliation, cost of consumption, receivable/payable, profit/loss statements. Judgment Skills: ability to weigh relative costs/benefits, manage financial resources, make system evaluations. Communication: LISTEN, understand, analyze, problem resolution. Strong comprehension/writing skills. Computers: Microsoft Word, Excel, Access, ACT Database, QuickBooks Pro, Internet resources for R&D. COMMUNITY: Volunteered as Co-Chairman for 1999 Juvenile Diabetes Foundation Walk-a-Thon. Created/launched advertising and promotional plans, managed donation collection, streamlined accounting, facilitated personnel coordination, directed on-site staff administration, and actually walke