Office Manager Accounting Specialist

Posted on: 2006-01-14

Doris A Stevenson Chicago, IL 60621 (773) 487-9880/ (773) 597-5394 Email: [email protected] Industry flexible, career and challenging opportunity in Accounting, General Administration or Customer/Client Services, linked to financial tenets, in an environment that is not routine, e.g., growing and changing, in public or private sectors. History of Exposure and Experience General Accounting: • Strong, abilities to conceptualize and adapt to business systems and industry specific structures. • Confirms financial status by monitoring revenue and expenses; coordinating the collection and evaluation of potential write-offs and financial data directly related to the state of DSO’s and accounts payment terms met and providing required reconciled supporting reports. • Participate in project cost management and budget expenditure monitoring. (Construction) • Maintain financial and contract security by performing adherence to known confidential company in-house and regulatory procedures/policies. • Provide keen, review and processing: A/P vouchers, Payroll data entries, A/R and adjustments, daily cash receipts, Cash Handling, Lien waiver payment structure, COD’s, Bank Wires, Lock Box, Grant Pass-thru Funding, Intra Fund collections/disbursement and Cash application processing. • Abilities to reconcile accounts and bank statements as part of month-end close to accurately compile Balance Sheet and Income Statement statements. SUPPORT Provide/facilitate accounting detail and assistance to Internal/external auditors. Take responsibility and ownership of financial results in monthly review, transparency required presentation to management, CFO and/or CPA. Maintain skill set and literacy in current and up to date computer operations and commercial and ability to quickly adapt to proprietary software. Administrative/ Human Resources: Competent expeditor in compiling, processing, interviewing, coaching and mentoring to support Human Resource and employee related payroll functions e.g., Tax preparer, 941, 940 and other union and certified Payroll relative, I-9, W-4, SS and IDOL reporting, garnishments, Insurance and other Benefits and deductions, 401K, ESOP reporting. Management/Team/Leadership: Abilities to identify and avoid legal challenges by understanding current and proposed legislation; enforcing accounting related regulatory adherences (GAAP) ; recommending new processes and procedures, understating of related regulatory homogeny and implementations. Ability to coach and motivate groups in developing cohesion to achieve desired results. Maintained and updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. EMPLOYMENT HISTORY 05/04 to 12/04 HR Innovations, Inc. Garnishment Disbursement Supervisor 10/01 to 08/03 Safway Formwork Systems, LLC Office Manager/Payroll Coordinator 08/97 to 06/98 Cook County Recorder of Deeds Accountant III/Debt Recovery CONTRACTUAL/TEMPORARY 03/05 to 10/05 US Adhesives Co. Office Manager/Accounting Specialist 08/01 to 10/01 Metro Pier Exposition Authority Accounting Coordinator (Contract) 01/01 to 07/01 W.E. O’Neil Construction Co. Project Accountant (Contract) 01/99 to 05/01 Bailey & King Construction, LLC Business Office Manager (AGENT) 06/98 to 12/98 Tyson Shared Foods A/P Supervisor (Contract) Computer Literacy: 7+ yrs Operating Systems: •MS Office 2000-03, MS-XP & Suite; IBM AS/400; •Proprietary Word Processing, Database & Spreadsheet development Software: •WordPerfect; MSWord; Lotus; Excel, Quattro Pro; ACT 2000, iManage, MaxDoc; Prolog; People Soft; Lawson Payroll software and ACH Software: •Ceridian, DOS/MS, Print Boss and Cash Management for Windows CCD+ and CTX , Addenda files Financial-Accounting Business Integrated software: •SAP r3, CGC, IBM-ACCPAC-SBT, Rent-Rite, Yardi, Peachtree , BidTec, Quicken, TaxAct, HR&Block •Peoplesoft, Timberline, MS Money, QuickBooks Pro & Enterprises 2003, MediSoft Hardware: •Apple, IBM, HP, Dell, Canon, Xerox-Copiers and Scanners PC’s, Laptops and Fax data centers •10 Key (touch)alpha/numeric 10,000+ ksph EDUCATION: Seeking B.S. - Degree: Criminal Justice/Fraud and Investigations Kaplan University Projected Completion - 01/2007 Pending Chicago State University - Roosevelt University Chicago, Illinois B.A. Liberal Arts - Degree Minor: Management Completing May 2006 (114 cumulative semester hours earned) 11/2002 The School of Medical Billing, Atlanta, GA Medical Terminology/Patient Account Management /Diagnostic Coding AMA-CPT/ICD.9-Clinical Modification Diploma 5/1992 Kennedy King College Chicago, IL A.A.S. - Accounting (Honors) Minor: Information Systems Talents and other Auxiliary working skills: Structured, detailed, well organized strategic analytic thinker and planner. Full picture business vision “pitch in” self-starter attitude. Creative, tenacious, highly team and entrepreneurial spirited.