Administrative Assistant

Posted on: 2006-01-05

Evelyn Diaz-Martinez 2307 Wilson Avenue Bronx, NY 10469 [email protected] 718 519-1851 SUMMARY Executive/Administrative Assistant with over 10 years experience working directly for Senior Executives. Computer literate with strong organizational skills and professional telephone manner. Able to work closely with clients, the public and all levels of employment. EXPERIENCE St. Vincent de Paul Residence, Bronx, New York 2/97 to Present Administrative Assistant to the Director of Nursing Services • Maintain employment and payroll records for all employees enabling prompt payment • Developed an excellent method to insure tracking of medical records increasing potential for business • Assume all office responsibilities in the absence of the Director enabling the department to run smoothly and efficiently • Assist Director in initiating new systems that are essential to facilitate the work • Edit and type the nursing Policies and Procedures saving the organization duplicating fees • Liaise with other department heads to resolve nursing issues and to generate monthly reports and patients’ rosters • Prepare vital documentation for the Department of Health’s Annual Survey • JCAHO Coordinator for Care and Treatment of Patients • Work with a task force that focuses on patients’ functions to provide the actual delivery of care and to become a Joint Commission accredited • Process all incident reports, statements and personal records to the Department of Health • Manage Director’s calendars and integrate schedules for the department • Prepare agendas for staff, family and managerial meetings. Generate minutes and distribute to department heads • On own initiative, compose and respond to correspondences of importance Vanguard Temporaries, Inc., New York, NY 11/93 to 2/97 Temporary Executive Assistant for the following Corporations: • Sony Music - Vice President of Entertainment/Business Affairs • MacMillian Publishing – Marketing Department • Scholastic Publishing – Graphic Art Department • Commonwealth of Puerto Rico – Director of Marketing Cameo Temporary Services, New York, NY • Westwood One Radio – Vice President of Marketing • Home Innovation – Textile Designers National Broadcasting Company (NBC) 9/90 – 11/93 Administrative Assistant to the Director of Affairs/Entertainment • Took dictation, typed and edited contracts or agreements involving talents or leased NBC programs with other networks • Coordinated the negotiated contracts of NBC programs (television, cable and home video) to the executives for their review and authorization to complete the deals • Answered phone inquiries and requests regarding NBC programs for the public and forwarded them to the Archives Department for services • Maintained calendar and other follow-up material related to appointments • Organized arrangements for travel and prepared itineraries • Interfaced with NBC international executives regarding the gross monthly sales of home videos and NBC programs • Maintained international sales reports of NBC programs for billing purposes EDUCATION Borough of Manhattan Community College, New York 1993-1997 AA Liberals Arts ▪ Dean’s List ▪ Certificate of Merit ▪ Certificate of Academic Achievement Drake Business School, New York 5/80-12/80 Diploma in Secretarial Science COMPUTER SKILLS Microsoft Word, WordPerfect 2000, Lotus 1-2-3.5, Microsoft Excel