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Graduate Assistant - CLAS Dean's Office

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Graduate Assistant - CLAS Dean's Office

Villanova University
19085 Villanova, Pennsylvania, United States
Posted a week ago

Job Description


Villanova University

Graduate Assistant - CLAS Dean's Office


Posting Details

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Position Information
Posting Number:20260200V
Position Title:Graduate Assistant - CLAS Dean's Office
Posting TypeGraduate Assistant
Hours/week:20
Eligibility:Graduate Assistant
Semester2025-2026 Academic Year
Location St. Augustine Center
Detailed Work Schedule
Number of positions:1
Department:130-Dean-Arts and Sciences
Contact Name:Colleen Hinds
Contact Phone/Extension:9-5491
Position Summary Information
Job Description Summary:
The Graduate Assistant position works in the dean’s office to manage all front-desk operations and provide support for the administrative functions of the assistant and associate deans of the College of Liberal Arts and Sciences. Major tasks include researching comparative tasks overseen by assistant/associate deans at peer institutions, various benchmarking analyses, attending and assisting in the scheduling of committee meetings, and managing event calendars of interdisciplinary programs. The position will also support the office by providing front-desk coverage for the office while also overseeing the scheduling of the front desk, which includes the creation of the schedule and tracking the hours of the undergraduate student workers. This position offers the opportunity for the graduate student to gain practical experience in the daily functions of a dean’s office.
Requirements:
  • Participate in front-desk coverage for the CLAS dean’s office: answering phone calls, emails, and walk-in inquiries; alerting assistant/associate deans of visitors for meetings (via Microsoft Teams); create and oversee the front-desk work schedule for undergraduate student workers
  • Assist in scheduling CLAS committee and subcommittee meetings and, where possible, attend meetings to take minutes
  • Research academic integrity policies and procedures at peer institutions to consider possible amendments to current CLAS academic integrity education program components
  • Perform research tasks associated with Collaborative Online International Learning (COIL) and virtual exchanges with universities abroad – looking for funding opportunities and grants for virtual exchanges and COILs, as well as trainings for faculty
  • Assist in benchmarking project on globalization and internationalization for our peer institutions, i.e. knowing what kind of infrastructure they have as well as what kinds of programming is provided for international experiences
  • Research data to compare global efforts in strategic plans for global programs and how institutions are assessing cultural agility
  • Provide support to the assistant dean regarding syllabus archive reviews, outcomes assessment and program evaluations, and curriculum benchmarking.
  • Work with assistant/associate deans in supporting new project roll-outs – tasks may include helping to craft printed/web announcements of new programs, maintaining details for newsletter, creating and updating relevant web content of new programs, etc.
  • Oversee the process of creating a One Stop “Who does what” flow chart of dean’s office functions and who to go to for what
  • Build/maintain staff org charts for all CLAS departments/programs
  • Connect with the Office for Undergraduate Students by attending weekly update meetings; work with OUS teams for shadowing opportunities of student advising appointments
  • Support dean’s office staff with general operational support as needed

Additional Information:
Eligibility: Must be admitted to a graduate degree program in the College of Liberal Arts and Sciences as a full-time student.
Preferred qualifications: Prefer candidates with an interest in Education (higher education administration), Public Administration, Human Resource Development, or Communication. The individual should be a superior communicator and collaborator and dedicated to seeing tasks completed from start to finish.
Physical Demands Summary:
Wage Rate:Wage Rate: $21,033/academic year, $1,107 biweekly rate
Posting Detail Information
Closing Date (11:59pm ET):06/15/2026
Open Until FilledYes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Are you currently a registered Villanova student?
    • Yes
    • No
  • * Are you eligible for work study?
    • Yes
    • No
    • I don't know
  • * What is your availability? (days and times)

    (Open Ended Question)

  • Have you ever worked on campus before? If “Y”, what department and semester/year?

    (Open Ended Question)

Optional Applicant Documents:

Required Documents
  • Cover Letter / Letter of Interest
  • Resume / Curriculum Vitae
Optional Documents


    Equal employment opportunity, including veterans and individuals with disabilities.

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