Associate Director, Alumni and Partner Engagement
PAE-Alumni Relations - Pennsylvania-Pittsburgh - (25006533)

Philanthropic and Alumni Engagement (PAE) is an integrated, centralized organization in service to this bold, vibrant academic and clinical community, supporting scholarship, teaching, research, and care. Our focus is on building relationships and maintaining a strong network of contributors, alumni, and constituents in order to increase philanthropy, enrich the community, and enable groundbreaking research and academic achievement. Our collaborative approach ensures the work we support remains innovative and advances our community’s success-driven priorities.

We invite you to become a pivotal part of our team as the Associate Director of Alumni and Partner Engagement. In this role, you will serve as an integral part within the Alumni Relations team reporting to the Executive Director, Constituent Relations.

The Associate Director of Alumni and Partner Engagement plays a key role in executing signature alumni programs, strengthening volunteer participation, and supporting long-term engagement strategies through institutional partnerships. This position combines program execution with relationship management, effective communication, and data-informed decision-making. A central focus of the role is leading the planning and delivery of Homecoming, while also developing processes and insights that expand alumni participation and contribute to the strategic priorities of the division of External Relations.

Why Join Us?
• Impactful Work: Play a crucial role in supporting the University's mission.
• Collaborative Environment: Work within a supportive, innovative, and dynamic team.
• Professional Growth: Opportunities for continuous learning, professional development, and career advancement.
• Competitive Benefits: Enjoy a comprehensive benefits package, including health insurance, retirement plans, and paid time off.
Ready to make a difference? Learn more about PAE and apply today.
Join us in shaping the future of education, research, and healthcare at the University of Pittsburgh!

Job Summary

Performs all administrative and operational functions of a program. Coordinates all program events and personnel and provides services directly to customers. Develops and implements program policies and procedures. Performs budgetary functions and oversees media communications, website updates, and newsletters.

Essential Functions

• The ability to utilize excel.
• To work some hours outside of the University's 8:30am-5:00pm schedule.
• To serve as a project manager utilizing a project management platform provided by the University.

• Homecoming Leadership

  • Serve as the central project manager for Homecoming, a sixmonth planning process culminating in a multiday initiative with 70+ campuswide events.
  • Coordinate across more than 20 campus partners and act as the primary point of contact for the Pitt Alumni Association.
  • Ensure seamless execution through detailed timelines, resource allocation, and crossdepartmental communication.
• Engagement Portfolio Management
  • Formalize and scale systems for managing Engagement Portfolios to identify alumni “ripe for engagement.”
  • Collect and refine biographic and interest data to drive participation and strengthen alumni relationships.
  • Establish measurable engagement scoring and portfolio refinement processes to support the campaign’s goal of one million moments of impact.
  • Facilitate intentional handoffs to fundraising partners for deeper cultivation.
• Volunteer Intake & Relationship Building
  • Manage the volunteer intake process, serving as the first point of contact for alumni interested in involvement.
  • Assess interests, connect alumni to appropriate opportunities, and flag potential volunteers in AQ for ongoing cultivation.
  • Maintain communication with PAE colleagues, including DXOs and SCRlevel fundraisers, to build a warm pipeline of alumni advocates, volunteers, and donors.

Physical Effort

Light - Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

Assignment Category: Full-time regular
Job Classification: Staff.Program Manager
Job Family: Administrative Support
Job Sub Family: Program & Project Management
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: 3
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: $54,000-59,000 annually
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable

Equal employment opportunity, including veterans and individuals with disabilities.

PI280053188