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Coordinator, Center for Continuing Education and Outreach - 007190

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Coordinator, Center for Continuing Education and Outreach - 007190

University of South Alabama
36688 Mobile, Alabama, United States
Posted 2 weeks ago

Job Description


Posting Details

Position Information
Position Number007190
Position TitleCoordinator, Center for Continuing Education and Outreach - 007190
DivisionAcademic Affairs
Department310100 - Global USA, AVP Office
Minimum Qualifications
High school diploma or equivalent and five years of related experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s Center for Continuing Education is seeking to hire a Coordinator Center for Continuing Education and Outreach. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
  • Performs high-level administrative, organizational, and financial operations support for both the Center for Professional & Continuing Education and the Office of Global Outreach.
  • Manages the daily office workflows and program logistics.
  • Plays a critical role in fiscal management, ensuring accurate record-keeping, compliance with institutional policies, and smooth financial administration across all outreach initiatives.
  • Processes journal entries and expense transfers between departments; maintains comprehensive, audit-ready expense documentation and financial records.
  • Manages petty cash funds according to institutional guidelines, prepares timely bank and institutional deposits, and reconciles incoming payments.
  • Issues and follows up on invoices for any continuing education programming.
  • Handles daily cash, check, and credit transactions; prepares financial summaries and regular fiscal reports as directed.
  • Uses a university purchasing card (p-card) in strict adherence to institutional policy; processes vendor invoices, agent contracts, and international commission payments.
  • Works extensively within institutional financial systems (e.g., Concur, Banner) to submit travel expense reports, purchase orders, and payment requisitions.
  • Makes comprehensive administrative and logistical arrangements for conferences, workshops, non-credit courses, and global outreach initiatives.
  • Coordinates participant registrations, fee collections, and specialized billing for continuing education programs.
  • Serves as the primary administrative support to the Executive Director of Outreach and Professional Development.
  • Coordinates meeting schedules, itineraries, and domestic/international travel arrangements for the Executive Director.
  • Receives and routes incoming physical mail and digital communications.
  • Maintains organized electronic and physical filing systems for administrative, legal and program records.
  • Assists with recruiting, training, scheduling, and supervising student workers.
  • Performs other administrative, financial, and operational duties as assigned.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and overtime as required.
  • Related duties as required.
Posting Information
Number of Vacancies1
Position End Date (if temporary)
Job Open Date09/16/2026
Job Close Date
Open Until FilledYes
Special Instructions to Applicants
Working DaysMonday - Friday
Working Hours8:00 a.m. - 5:00 p.m.
Job LocationMain Campus
Full-time or Part-TimeFull Time
Regular or TemporaryRegular

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * Are you at least 18 years of age?
    • Yes
    • No
  • * Do you have a legal right to work in the United States?
    • Yes
    • No
  • * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
    • Yes
    • No
  • * What is the highest level of education you have completed?
    • Less than High School
    • High School Diploma or equivalent
    • Associates Degree
    • Bachelors Degree (or will obtain within 6 months)
    • Masters Degree (or will obtain within 6 months)
    • Terminal Degree (or will obtain within 6 months)
  • * How many years of related experience do you have?
    • Less than 1 year
    • Between 1 - 3 years
    • Between 3 - 5 years
    • Between 5 - 7 years
    • More than 7 years
  • * How did you hear about this position?
    • USA website
    • LinkedIn
    • Zip Recruiter
    • Indeed
    • HigherEd Jobs
    • Alabama Career Center / Alabama Works
    • Facebook
    • Word of mouth
    • Other

Applicant Documents

Required Documents
    Optional Documents
    • Resume
    • Cover Letter

    The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.


    EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.


    Annual Security and Fire Safety Report
    The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

    Equal employment opportunity, including veterans and individuals with disabilities.

    PI287135893

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