Project Coordinator and Office Manager

Summary:

This position will provide general administrative support and assistance to the project managers, estimators, and field supervision staff for a growing commercial masonry contractor with approximately 60 employees. This position is open to individuals with any level of experience. Compensation level will be commensurate with experience. This is a full-time position including a full benefits package.

Qualified applicants can Apply Here. Resumes may be submitted to hr@adenacorporation.com

*Drug Free Workplace

*Must be authorized to work in the U.S.

Project Coordinator and Office Manager

Primary job responsibilities include, but are not limited to the following:

• Delivery Ticket and Invoice Review
• Receive and organize material delivery tickets from field supervision and match the delivery ticket up to incoming accounts payable invoices
• Review/compare accounts payable invoices to purchase order unit costs to assure that vendors are charging the correct unit cost for materials purchased
• Quantify, track and document cumulative totals of materials delivered and received at the project sites
• Purchasing
• Work with project managers to create and issue purchase orders to material vendors
• Work with project managers to create and issue subcontracts to our subcontract partners for various scopes of work
• Contract Document Control
• New job set up on web-based software
• Download, organize and electronically file drawings and specifications for bidding and construction purposes
• Update drawings and specifications on web-based software as changes are received
• Incentive Program Tracking and Reporting
• Track field level attendance records
• Collect and input data to track and calculate the field attendance and production incentive bonus payments
• Other Duties
• Assist estimators with obtaining quotes from material suppliers
• Assist project managers with obtaining submittals for project materials
• Obtain, organize and submit close out documents at completion of projects
• Manage, track and document tool box talk completion by field employees
• Manage, track and document completion of daily work reports by field supervision
• Mange field employee expenses for travel, mileage reimbursement and similar expenses
• Assist in preparation of monthly pay applications and invoices
• Assist HR department with new-hire employees and proper documentation of employee separations and employee changes
• Assist Safety department with maintaining training logs and documentation

Project Coordinator and Office Manager

Desired Qualifications/Skills:

• Experienced with Microsoft Excel, Microsoft Word, Microsoft Outlook and Bluebeam

• PlanGrid and ProCore web-based document control software experience a plus

• Vista accounting software experience a plus

• Ability to multi-task effectively and prioritize work activities

• Ability to work in a team environment

• Strong work ethic and ability to be efficient in getting work completed

• Strong communication skills including the ability to communicate effectively and efficiently with masonry crew employees, masonry foreman and management team

• Candidate must be drug free at all times

Equal Opportunity Employer