Document Control Manager
Posted on: 2022-03-17
Kiewit Corporation, Lone Tree, CO ? Alternative Delivery for North America 2019 – Present
11/19 – present: Document Control Manager ? Inter-company transfer for new company division to stand-up document control and systems support for all company design-build, progressive design-build, and P3 infrastructure pursuits across the United States and Canada; currently includes 85 projects, valued at $42 billion, for 8,000 internal and external users. Responsibilities include the development, standardization, and implementation of M365 SharePoint websites and Smartsheet workspaces for the management of client documents and process recordkeeping; public and private client systems interface and monitoring for document transfer and RFI submittals; collaboration with all members of each pursuit team including estimate, engineering, digital design, proposal, business development, contracts, and project controls; management of systems permissions and securities groups; account creation and support for third party within company systems; resource planning, record-keeping, and reporting; implementation of technology control plans for government classified documents; creation and implementation of standard operating procedures (SOPs) for information management; and management of document control specialist and support staff.
Kiewit Corporation, Woodcliff Lake, NJ ? Construction for Northeast and Great Lakes 2000 – 2019
04/17 – 11/19: Business Development Coordinator ? Responsibilities include the review of agency capture plans and project funding for over 250 agencies across 17 states; participation in department tracking meetings to evaluate feasibility of future targeted projects; data management in Customer Relationship Management (CRM) software; Tableau reporting for data analysis. Additional responsibilities include the creation and management of SharePoint websites for regional pursuits, management of third-party contract agreements, data analysis and document management to support the proposal team, proposal department coordination for scheduling and resource allocation, and records research for client bid submittals.
04/10 – 04/17: Proposal Manager ? Responsibilities include the analysis of all proposal (RFP, RFI, RFQ) requirements, development of initial outlines, proposal schedules and team assignments; participation in strategy meetings, assign action items, ensure schedules are maintained and deadlines are met; conduct interviews with Subject Matter Experts to write and refine drafted technical response; edit draft response for accuracy, grammar, punctuation, sentence structure, spelling, and overall presentation continuity and alignment; creation and production of graphics and visual presentation; ensure proposal conforms to the instructions and evaluation criteria; prepare, distribute and submit approved proposal per requirements; provide research and development for continuous proposal enhancements; maintain records, statistical information and excel reports; prepare presentations for sales and clients; and assisting with department administrative duties.
07/08 – 04/10: Training Coordinator ? Coordination of Technical Skills Remote Training Program for over 275 employees in three regions including content editing, homework tracking, and student enrollment and management; logistics and coordination for 25+ courses in the regional training catalog including facility negotiation/contracting, site preparation, session liaison, and closeout/survey; coordination and on-site logistics 400+ attendee quarterly meetings, and 700+ attendee regional meeting; nomination coordinator to Kiewit University Corporate Schools; maintenance or the regional and corporate training database; programming, content manager, and site maintenance of SharePoint (Regional Website).
04/05 – 07/08: Human Resources Generalist ? Career life-cycle generalist for the Eastern Region (during which division grew from 200 to 350 employees) handling personnel and recruiting needs including: recruiting/advertising, career fairs, co-op/internship coordination, faculty/offeree tours, new hire orientation, vacation tracking, benefits liaison, FMLA/STD, payroll audits, employee assignment schedule, annual reviews, employee relocation, affirmative action filing, department statistics/reporting, employment verifications, immigration/cross-border tracking, terminations.
09/01 – 04/05: Human Resources Administrator ? Administrator to the Human Resources Department (between 150 to 200 employees) handling personnel and recruiting needs including: recruiting/advertising, career fairs, co-op/internship coordination, faculty tours, vacation tracking, employee assignment schedule, affirmative action filing, department statistics/reporting, employment verifications, immigration/cross-border tracking.
12/00 – 04/05: Safety Administrator ? Responsibilities included safety communications, information and statistical tracking for regional and corporate reporting, OSHA recordkeeping and reporting, and worker’s compensation and insurance claims handling.
07/00 – 06/02: Regional Office Receptionist ? Responsibilities included front desk receptionist, management of office mail room, maintenance of office equipment, and general office coordinator.