Executive Assistant Resume
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Resume:
Alexandria C. DeCaul
Executive Assistant
An assertive and skillful professional with over years of Executive Level Administrative Support experience. Highlighted professional strengths include being able to use exceptional correspondence to relay plans of action to office staff through memorandum, the ability to effectively supervise an office front desk as the first point of contact for clients, and possessing the reliability to complete assigned task with little supervision. Prepared to contribute my learned skills and experiences in an Administrative Assistant position.
Add’l Skills: Web Development, HTML, Intermediate IT support
PROFESSIONAL EXPERIENCE
Most Recent:
AARP- Gov’t Affairs Washington, D.C Jan
Administrative Associate (Temp)
- Performed administrative work in support of department leadership, direct reports, and/or tasked as assigned.
- Created all contracts, check requests, Statements of Work (SOW's), Master Service Agreements (MSA's), amendments, and other documents for Government Affairs
- Project managed the handling of archiving documents and electronic files prior to departmental relocation into new renovated space.
- Gatekeeper to Director of the department along with monitoring emails/calendar and phone calls.
- Assisted CSN staff with scheduling of Hill meetings and luncheons.
Municipal Securities Rulemaking Board Washington, DC July – Sept
Executive Assistant to General Counsel (contract)
- Performed executive administrative support daily Chief Legal Office and Marketing Regulations department.
- Managed and curated the scheduling of the Chief Legal officer and Senior General Counsel.
- Booked and scheduled speaking engagements and travel logistics for Chief Legal Officer.
- Assisted Communications, PQAC and Education Outreach departments with projects, webinars and out of office meetings
- Managed the scheduling process for staff reserving conference rooms for weekly staff meetings.
Quiet on the Set, LLC Washington, DC Mar – July
Executive Office Coordinator (Part Time)
- Performed administrative support daily for a small film production company exceeding employees by accommodating calendar scheduling and overseeing the procurement of office supplies
- Assisted production team with assembling filing equipment, and booked jobs and tracked shipped edited filming to clients.
- Processed account payables and receivables using QuickBooks to process bi-weekly bank deposits and payments to vendors.
- Managed the scheduling process for staff reserving conference rooms for weekly staff meetings.
Past Positions:
Georgetown Business Improvement District Washington, DC July – May Office Coordinator
- Scheduled weekly board meetings, recorded meetings minutes, and archived meeting minutes after presenting typed minutes to upper management.
- Assisted with marketing efforts by making occasional updates to company website design and database.
- Created and edited newsletter to be distributed weekly to over K subscribers.
- Provided immediate support to CEO, Vice President and Operations Director.
- Greeted over visiting tourist and provided information to fulfill a successful visit to the city.
IHS Cambridge Energy Research Associates Washington, DC May – Mar Senior Administrative Assistant
- Assisted with preparation of grant proposals, presentations, small projects, and processed weekly workflow and analysis reports while staying available to providing technical support.
- Handled the processing of passports and visas for research employees traveling abroad
- Tracked and recorded employee attendance via internal time management system
National Caucus and Center (SCEP) Washington, DC May – Jan
Executive Assistant
- Screened daily calls for Senior Community Service Program’s (SCEP) Program Director in order to provide needed information to clients through professional correspondence.
- Scheduled travel accommodations and processed reimbursement forms.
- Handled requisitions and purchase orders for National and State offices
- Coordinated annual training program for all SCSEP employees in remote offices which included travel arrangements, hotel and board, training material and curriculum.
- Assisted job developers in the employment process with the recruitment of participants.
EDUCATION
Trinity University Washington, DC
- Attended for years to pursue degree in Communications, but later withdrew. Currently enrolling to a University in the fall to finish Bachelor’s Degree.
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