Administrative support Resume
Sarah Gallahar
Tucson, AZ
Summary of Qualifications
Able to effectively work within any organizational structure.
Ability to establish goals and meet objectives with minimal direction.
Strong verbal and written communication skills; experience supervising others.
+ years managing offices and providing administrative support to management.
Excellent organizational and outstanding time management skills with multi-tasking ability.
Skills Summary
Computer: • PC or Mac: Microsoft Word, Excel, Outlook, Access; Lotus Notes, QuickBooks
Bookkeeping: • Responsible for accounts receivable including cash, check, or charges
• Prepared monthly and yearly balance sheets
• Made daily bank deposits and reconciled statements
• Oversaw petty cash funds
• Prepared corporate tax forms
Clerical: • Logging mail and faxes; routing incoming calls; general typing support
• Scheduled appointments, made follow-up calls, greeted and directed people
• Created and maintained various filing systems and order entry systems
• Created flyers and posters for events; scheduled classes for junior college
• Distributing public service announcements and press releases to media
• Posted job announcements on internet web sites
• Ensured office supplies were stocked or ordered and all equipment operational
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Customer Service: • Handled customer inquiries and orders by phone, fax, and mail
• Reviewed contracts for product and price accuracy
• Master scheduler for product through test and shipment
• Supervisor of order department responsible for $ million/month revenue
Management: • Hired, trained, and supervised up to eight employees; prepared schedules and reviews
• Assisted HR with recruiting, new hire packets, payroll; scheduled volunteers
• Oversaw facility operations, telephone system installations, renovations, and facility move
• Compiled manuals for administrative procedures, quality assurance procedures, safety and security; proofread copy for publications and marketing collateral
• Managed national trade shows, sales meetings, company picnics, and office retreats for executives; handled national and international travel for individuals and groups
• Prepared board meeting packets; took minutes; transcribed and distributed minutes
• Analyzed data and prepared complex confidential reports for management
• Maintained employee files; prepared personnel action forms; planned and executed employee recognition award events
Prior Employers
Bookkeeper & Clerical: Dexcel, Inc. ; IDT ; Aether Systems, Inc. ;
Santa Rosa Junior College ; Symmorphix
Customer Service: Ball Computer ; Sony Broadcast
Management: Sony Microsystems Inc. ; Aether Systems ; Symmorphix , two retail stores
Other Administrative: Raychem Ultratech Division ; Harris CPD
Contract temporary positions for Kelly Services and Apple Employment -
Caregiver to Parents -
Education
University of San Francisco, B.S. Organizational Behavior
De Anza Junior College, A.A. Art History
