Executive Adminstrative Assistant

Posted on: 2008-04-08

¨ Provided a broad range of administrative and support functions. · Made travel arrangements while adhering to budgetary constraints. Compiled expense reports while observing and updating travelers of changes in T&E policy. · Coordinated internal and client meetings. This included arranging conference calls, coordinating video conferencing links, arranging A/V or PC setup, and arranging security clearance for guests. ¨ Produced a newsletter using MS Word. Helped with presentations using PowerPoint and Excel. ¨ Organized road shows, either locally or across the country. · Arranged for corporate jets and assisted with flight plans. · Booked ground transportation for all locations, coordinating with flights and meeting times within a narrow timeframe and making adjustments when changes occurred. · Secured banquet, meeting and sleeping rooms at various hotels. · Responded to special requests from clients. This included getting replacement PDA/cellphone or PC equipment, acquiring tickets for clients to shows and sporting events, sending sales materials to off-site locations, and researching restaurants for private parties at locations across the country. ¨ Worked with desktop support to consolidate and purge files on share drive.