Executive Assistant Resume
(C)
Synopsis
Over twenty years as an Administrative Professional, six years at the executive level.
Skills & Competencies
• Highly experienced with MS Office software (Word, Excel, PowerPoint, Visio, Project, Outlook and Access.) Ability to learn new systems quickly; meeting or exceeding deadlines.
• Upbeat personality and ability to work creatively and collaboratively with a diverse group of people while delivering the highest customer service.
• Successfully managed numerous projects and delivered against objectives. Proactive self-starter with ability to successfully multi-task
• Created and delivered various presentations to upper management.
• Summarized opportunities and problems, and recommended improvements to Management. Demonstrated ability to identify process efficiencies and potential solutions.
• Managed departmental budget, invoicing and tracking purchases and expenditures. Managed schedules, travel and expenses, facilities, recruitment, and relocation.
• Planned and executed numerous department and corporate events/activities.
• Excellent organizational skills, high attention to detail, higher academic level/established writer/editor - grammar, proofreading, and editing skills including exceptional written & verbal communication skills.
Work History
May - December , Contract with HRI at Hexcel Structures Inc., Kent, WA
Project Coordinator, Contracts administrator, Support Specialist (Production Control Coordinator) Created HEXMC status support, created status documents; kept project status charts current and updating MS Project Schedule. Contracts department - worked in an administrative capacity including internal purchase order/contract audits and Visio flowcharts. Production Control - assisted with material planning by adding part planning data and updating production spreadsheets, inventory tracking and supporting Production Manager.
March - May , Contract with Placement Pros at WaMu Capital Corp, Seattle, WA
Senior Office Assistant to First Vice President, Group Manager - FS&O
Provided senior-level office support to VP with proficiency in office practices, office equipment and systems and software including; Microsoft Word and Excel, Visio, and Outlook. Created non-routine correspondence, spreadsheets and documentation utilizing excellent written and verbal communication and strong organizational skills.
July - October Corbis Corp, Seattle, WA
Executive Assistant to Vice President, Information Technology
Progressive responsibility to different levels of Executives during my time at Corbis. (CTO, CIO, SVP's, Vice Presidents, Directors, Managers and staff professionals.) Extensive calendar management, vendor relations/maintenance, internet knowledge, business communication, travel arrangements and subsequent expense reports. Meeting arrangements, pre-reads and notes distribution. Created an electronic file maintenance system and provided IT support on technical legal contracts. Successfully produced and proofread deliverables including, but not limited to, reports, spreadsheets, PowerPoint presentations, and MS project charts. Appointed project coordinator for all communication tools and tracking then communicating information to executive for final decision on project. In charge of departmental invoices and purchase card buying, account reconciliation and tracking purchases for analyzing data for future planning and buying decisions. Scheduling and coordinating IT interviews. IT liaison for technology space planning with Office operations department. Successfully arranged and implemented event planning. Authored and originated web pages including; development and maintenance.
, Administrative Assistant, ImageX.com, Kirkland, WA
Purchasing, invoicing, meeting scheduling, event planning, supplies ordering/tracking, vendor relations, employee morale, data analysis reports, meeting notes and action items, project tracking, managed departmental move (from one location to another), mail delivery, scheduling interviews, calendar management, various requests on demand and special projects.
, Contract administrative positions with Kelly Temporary Services (including Nintendo of America and Boeing)
Various clerical/administrative jobs including: typing, data entry, filing, reception work, taking and distributing meeting minutes, travel arrangements, expense reimbursement, ordering supplies, spreadsheets, calendar management, customer service, taking phone orders and hostessing.
, Clerk, Farmer New World Life, Mercer Island, WA
Started as Records Clerk and was promoted through the department to Senior Policy Service Clerk; servicing records and loans against life insurance policies.
Education
, University of Phoenix, Bachelors of Science, Business Management, Bellevue, WA
, Bellevue Community College, General Education, Bellevue, WA
, Central Washington University, General Education, Ellensburg, WA
