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Company: The Metropolitan Water District of Southern California
The successful Sr. Administrative Analyst (Facility Contracts Administrator) candidate will be responsible for the administration of maintenance for facility assets, including buildings, residences, grounds and equipment. He or she will administer various facility management service and supplier contracts including planning, scheduling, and directing contractors and maintenance personnel performing facility construction, operations, and maintenance activities; perform contract management duties including quality control inspections to ensure all work is being performed in accordance with contract specifications and Metropolitan standards; approve contractors' invoices; and maintain schedules, coordinate contractors and staff trades and keep management informed on all elements of each repair or project. The successful candidate will support high-level events hosted at the headquarters building such as Metropolitan board and committee meetings, member and public agency events, and work closely with internal and external work groups. He or she will conduct periodic assessments of facility operations and services and make recommendations to improve cost efficiency and effectiveness. This position will also serve as back up to the Fire Safety Director for the Metropolitan headquarters building.
Schedule: 9/80, 7:00 am – 4:45 pm Monday through Friday with alternating Fridays off
This position for a Senior Administrative Analyst (Facility Contracts Administrator) is on the Facility Management Team of the Asset Management Unit located at our Headquarters building in Los Angeles, CA.
This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.
To view the full job description click here: Senior Administrative Analyst
Education and Experience: Bachelor’s degree from an accredited college or university in a related field and six years of relevant experience; OR Master’s degree from an accredited college or university in a related field and four years of relevant experience; OR two years in an MWD Analyst classification.
A related field for a college degree is defined as a degree in: management, business, engineering, facilities management, or related field.
Relevant experience is defined as 6 years of experience with a Bachelor’s degree or 4 years of experience with a Master’s degree in at least one of the following areas within Facility Management operations and services: 1) Plant operations, janitorial, food services, building engineering or building maintenance trades, space planning/move management, and customer service in a commercial office environment; 2) Applying knowledge of building codes, construction, various skilled trades, OSHA regulations, and fire/life/safety practices/procedures; and/or 3) Analyzing data, creating reports, and presenting to senior management both orally and in writing. A minimum of 4 years’ experience in a Contract Administration/Management position in a building/facility maintenance/management environment is also required. This should include experience in contract compliance, quality control, specification development, proposal evaluation, contract negotiation, and invoice processing.
CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS
Employees in this position may be required to obtain and maintain the following certifications, licensing and registrations:
Valid California Class C Driver License or equivalent that allows you to drive in the course of your employment is required at time of application.
JOB-RELATED SELECTION CRITERIA
10% Oral Communication Skills
10% Written Communication Skills
15% Analytical Skills
15% Interpersonal Effectiveness
25% Job Preparation (education, experience, and training relevant to this position)
25% Technical Knowledge and Skills such as: administrative and contract management skills with knowledge of the technical aspects of buildings and grounds maintenance and operations, and must have knowledge of the needs, requirements, and operating principles of building systems; knowledge of maintenance and construction techniques and the capabilities of various skilled trades
• Competitive compensation
• Excellent medical, dental, life, vision plans
• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.
• Retirement benefits under the California Public Employees' Retirement System
• Tuition reimbursement
• Training and advancement opportunities
• Excellent working environment
• Public transportation reimbursements and van pools
• Hub of public transportation: rail, subway, buses, and taxis
• On-site fitness center
For more information on MWD benefits, please use the following link: Benefits Regular Full Time Employee
The Metropolitan Water District of Southern California is a consortium of 26 cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan’s mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan’s facilities include the 242-mile Colorado River Aqueduct, five water treatment plants with a combined capacity of 2.3 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants.
The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: [email protected]
MWD is a Federal and State EO employer – Veterans/Disabled and other protected categories.
Application Filing Period: Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.
Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).