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Company: Barclay Water Management

BARCLAY WATER MANAGEMENT, INC. was founded in 1932 and is the oldest and largest employee-owned water treatment organization in North America.  We manufacture a wide range of specialty treatments for controlling water chemistry in heating, cooling, process, and power generating systems.  We are currently looking for a Receptionist/ Administrative Assistant to work for our headquarters in Newton, MA. This role will be responsible for performing administrative support functions for the Sales Support Department, Senior Management Team, sales/service and other departments, as required.


Reception Responsibilities include: 

  • Maintain front desk coverage, receive, screen and direct calls, sign for incoming UPS/FedEx shipments, greet visitors, receive and process incoming mechanical water samples.
  • Utilize Chapel Bridge Park’s “Centralized Delivery” system for all incoming/outgoing USPS mail and packages.
  • Distribute incoming faxes and incoming/outgoing mail in a timely manner
  • Weigh/stamp outgoing mail with the Pitney Bowes mail machine, monitor mail machine supplies.
  • Update Front Desk Procedure Manual on an as needed basis.
  • Prepare UPS and FedEx shipments.
  • Maintain office equipment (fax, copier, mail machine) and replenish supplies as needed.

Sales Support Responsibilities include:

  • Assist with in-house Board of Directors meetings.
  • Generate letters, sales quotes, proposals, Water Treatment Agreements and complete vendor forms.
  • Assist with organizing and updating shared file folders
  • Provide backup support to the Office Coordinator with fulfilling requests for Safety Data Sheets (SDS).
  • Provide backup support to the Office Coordinator with processing Mechanical Submittals and chemical return authorization requests.

Qualifications include:

  • 2-4 years of Reception experience required
  • Excellent communication and organizational skills
  • Attention to detail and the ability to meet deadlines is required
  • Must be authorized to work in the United States


We offer a competitive salary and benefits package including an Employee Stock Ownership Plan (ESOP).  Qualified Receptionist / Administrative Assistant candidates are encouraged to send a cover letter and resume to Human Resources via email [email protected] or fax (617) 744-3450.



An Employee-Owned Company