Executive Assistant / Executive Secretary Resume
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Resume:
YVETTE GRACE LANE
Friendswood Avenue, El Monte, CA
(phone hidden)·(email hidden)
EXECUTIVE ASSISTANT / Executive Secretary
Executive Assistant with strong interpersonal and organizational skills, reliable abilities to multitask a variety of challenges and responsibilities on various levels of difficulties; self-starter, self-motivated and a very eager individual driven to surpass all expectations. Highly competent, capable and resourceful administrative coordinator with good all round experience of event development, management and marketing. Seeking a career opportunity with a company that will challenge my skills where I can utilize all of my experience in a fast-paced environment where my creative skills and abilities will contribute in the tremendous growth of the organization;eager and focused to further develop my full career potential.
Gatekeeper and confidant to top level executives; ensuring strict confidentiality. As an Executive’s Assistant I am able to prioritize, remain calm under pressure and remain focused; making it possible to adapt with an ever shifting set of priorities, so flexibility, adaptability and change responsiveness are my essential attributes.
- Staff leadership to management with qualified interpersonal skills
- Confidant skills sets in vendor negotiation and budget management
- Excellent written and verbal communication
- Strong and detailed oriented project management and organizational skills
- Ability to manage time efficiently and handle multiple tasks under pressure
- In-depth knowledge of marketing and public relations
- Interdepartmental purchasing
- Extensive knowledge of event planning and scheduling in a corporate environment
- Intermediate knowledge in MS Word / MS Excel / MS Outlook / Power Point
- High volume telephone reception
- wpm / KPH Speed
CURRENT EMPLOYMENT DUTIES AND ACCOMPLISHMENTS
Zodiac Galleys USA, Garden Grove, CA
March – Present
Executive Assistant / Executive Secretary
- Trusted with a myriad of daily responsibilities for the Company President and International Sales & Marketing Director in areas of administrative and international corporate duties.
- Responsible for scheduling meetings for all employees; escort visitors to staff members’ office, along with providing all hospitality service arrangements as requested by staff and management.
- Dependent upon to handle administrative details organizing all high level national and international conferences.
- Preparation and distribution of meeting minutes.
- Distribution of interdepartmental memorandums (e-mail & documentation) in a timely manner meeting time sensitive material and maintaining confidentiality at all times.
- Organizes and stocks all Sales & Marketing materials for customer distribution.
- Handles all domestic and international travel arrangements for interdepartmental senior-level executives. Travel arrangements prepared include; airfare, business visa processing, car rental, hotel accommodations and all other specified needs for travel.
Events Planner & Coordinator
Main Responsibilities and achievements
- Coordinated and executed all corporate level and intercompany events by overseeing the planning and execution of logistics and operation for special meetings, conferences and trade shows and events.
- Manager of event operations in charge of facility selection, contracting, pricing, accommodations, food, beverage selections and audio / visual service arrangements, etc.
- Planner of event floor plan, budget and production of the event materials and accessories.
- In control of the communication plans, special packages and necessary processes of needed organization involving employee team participation.
- Negotiator and manager to all sub-contractors and vendors contracts
PROFESSIONAL EXPERIENCE
EL MONTE FORD, El Monte, CA
July – February
Office Manager / Dealership Accountant
Responsibilities included but were not limited to:
- Primary responsibility to handle full set of accounts; Account Receivable (AR), Account Payable (AP) and General Ledger (GL).
- Documented and monitored monthly and quarterly cash in/outflow reports.
- Updated quarterly management reports for dormant subsidiaries.
- Prepared analysis and reported consolidation for yearly income tax submission.
- Handled budgeting, cash flow projection and capital expenditure for company and other subsidiaries.
- Monitored and administered company’s fixed and variable overhead costs
- Direct liaison with auditors, tax agents, bankers, company secretary and regulatory government bodies.
- Participated in the preparation of business plan (including financial statement forecasts) for internal use.
- Responsible for daily office personnel of six employees.
- Responsibilities included Administrative, Billing, Personnel Issues and Human Resource Policies.
PUENTE HILLS TOYOTA, City of Industry, CA
January – July
Dealership Bookkeeper
Responsibilities included but were not limited to:
- Performed full-charge bookkeeping duties, including accounts payable, accounts receivable, general ledger, billing, reconciliations, payroll, tax deposits, and quarterly tax report filings.
- Followed-up on collections and General Ledger postings.
- Maintained accurate records of financial transactions on a daily basis for Pre-Owned, New Vehicle Car Sales, Service and Collision Center Departments.
NEW CENTURY FORD, San Gabriel, CA
January – December
Accounts Payable / Receivable / Collections
Responsibilities included but were not limited to:
- Performed full-charge bookkeeping duties, including accounts payable, accounts receivable, general ledger, billing, reconciliations, payroll, tax deposits, and quarterly tax report filings.
- Followed-up on collections and General Ledger postings.
- Maintained accurate records of financial transactions on a daily basis for Pre-Owned, New Vehicle Car Sales, Service and Collision Center Departments.
- Created, implementedand organized comprehensive billing, credit and collection policies and related procedures for departmental, interdepartmental and inter-company use.
EDUCATION
Chapman University, Orange, CA,
Citrus Community College, Glendora, CA
References Available Upon Request
