Office Manager/Senior Execuitve Assistant Resume
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Resume:
Barbara Ashley
Third Street, Seal Beach, CA
Phone:
E-Mail:
SUMMARY OF QUALIFICATIONS: Ultimate high-level executive assistant/manager. Highly proficient in administrative, personal management and office organization; superior interpersonal skills. Worked closely with upper management on confidential administrative issues including a high-level $ million merger. Planned, organized and executed eight board meetings per year along with the scheduling of two corporate jets. Additional responsibilities included office management and manager of executive assistants.
EXPERIENCE:
Richland Investments LLC, Newport Beach, CA July –July
• Executive Assistant to Owner/Chairman, CFO and Exec VP
• Managed Receptionist/AP Assistant and Project Coordinator
• HR Assistant : processed payroll, time off request tracking and recording, interview applicants, benefits administration, managed confidential files, new employee set up
• Liaison between office in Roseville, CA and Tampa, FL
• Event planner for all occasions: Christmas Party, Executive Retreat, Summer Outing, monthly office lunches, birthday events
• Office Manager for person office
Hellman & Friedman LLC, New York, NY and San Francisco, CA Aug –April
• Executive Assistant to Mr. Frank Zarb, Managing Director, Senior Advisor, Interim Chairman AIG and former Chairman, Nasdaq - May -April (New York)
*Handled and managed all business and personal information, including contact with high level federal government officials and various other high-profile executives
*Coordinated daily workflow: management of busy calendar, retrieval and review of e-mails and hardcopy mail correspondence providing action as required
*Orchestrated business and personal itineraries working with chauffer, charter plane brokers, travel agents
*As senior executive assistant, guided the opening of the New York office in order to insure continuity between the home office in San Francisco
• Executive Assistant to Warren Hellman, Founder and Chairman/Manager of Executive Assistants
August – May (San Francisco)
• As Mr. Hellman’s Executive Assistant:
*Provided direct support to Mr. Hellman, including handling of confidential information
*Communicated with high profile executives and government officials
*Organized travel itineraries, meetings and conference calls
*Maintained the demanding and often changing business and personal calendar of Mr. Hellman to generate maximum use of his time
*Managed company special events including the annual Bluegrass Festival, attended by , people
• As Manager of the Executive Assistants of the firm:
*Managed, trained and guided administrative assistants
*Handled performance evaluations
*Human resource liaison; assisted in hiring process of administrative assistants; coordinated and managed recruiting of temporary employees
Barbara Ashley
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The Staubach Company, Irvine, CA Sept -March
• Assistant to the President of the West Coast Office (Irvine, Los Angeles, San Diego)
*Liaison to Corporate Executives including Roger Staubach
*Planned meetings and handled all correspondence, travel arrangements and expenses
*Managed personal activities and schedule of President
• Assistant to Real Estate Brokers/Consultants
*Compiled corporate real estate market surveys
*Developed, coordinated and organized information flow from outside brokers
*Created and coordinated tours for clients
• Assistant to Design and Construction Team (DCCS)
*Coordinated information between design and construction team, brokers and architects
*Administered Request for Proposal’s and distribution documents and coordinated architect interviews
*Assisted the ten people of the DCCS Marketing Team in administrative organization
*Compiled and managed billing for clients
Independent Contractor, Atlanta, GA Nov -April
• Self-employed in the Trade Show and Promotions business headquartered in the Atlanta Merchandise Mart. Secured contracts with various companies to handle sales and promotions, specializing in home furnishings, giftware and women's apparel.
Michael & Paula Hyman, Atlanta, GA Oct -Oct
• Apparel Showroom Coordinator
*Hired and trained all sales personnel
*Managed daily operations of business
*Coordinated all market shows
*Handled direct sales and customer service
Glenoit Mills, Inc., New York, NY Aug -Aug
• Office Manager
*Handled all detail involved in change of control of company; liaison to lawyers and financial advisors
*Oversaw and managed secretaries, receptionist and mailroom staff
*Negotiated and updated contracts with vendors
*Handled petty cash and billing
*Maintained inventory of office supplies and repairs of office equipment¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬
Fieldcrest Cannon, Inc., New York, NY Sept -Aug
• Administrative and Personal Assistant to President/Chief Operating Officer & Chairman
*Coordinated all Board of Director meetings
*Office manager for executive suite
*Administered directions and policies to all levels of management
*Administered corporate acquisitions and other highly confidential matters
*Analyzed, arranged, and coordinated all travel plans on corporate jets
*Managed corporate apartment and industry charity events
Skills: Microsoft Word, PowerPoint, Excel, Microsoft Outlook, and Gregg Shorthand
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