Executive Administrative Assistant Resume

Posted on: 2007-02-28

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Resume:

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OBJECTIVE:
To obtain a long-term, full time administrative position in a work environment that would benefit from my experience and provide a challenging position with growth potential.

PROFILE:
•Over years in increasingly complex administrative support positions.
•Experienced in total department and executive support.
•Computer literate – MS Word, PowerPoint, Excel, Access, Quicken/QuickBooks, Turbo Tax, Adobe Photoshop, Adobe Illustrator, MRI Property Management Software, Service Call Property Maintenance Software, Outlook, Netscape, Internet Explorer, Project Tracking System, Profit Tool and Application Extender.
•PC and key by touch.
•Coordinate meetings, make travel arrangements, plan and execute team building events.
•Complex time and calendar management.
•Compose internal and external communications.
•Generate, track and monitor monthly budgets and expenses.
•Case/file management, including maintenance of data integrity and confidentiality.
•Screen, evaluate and direct telephone calls and e-mail.
•Manage, maintain, and order office supply inventory.
•Exceptionally organized, self-starter, highly motivated, flexible and detail oriented.
•Successful in providing support and guidance to diverse departments and individuals.
•Ability to prioritize work, manage multiple tasks simultaneously, and work well under pressure while meeting strict deadlines.
•Excellent written and verbal communication skills.
•Notary Public, Commission expires March .


PROFESSIONAL EXPERIENCE:

Rosendin Electric, Inc.
October – October
San Jose, CA
Senior Administrative Assistant

•Provided administrative support to Vice President of Estimating and department personnel.
•Created internal and external communications and documents, many highly confidential.
•Completed all project bid documents according to bid instructions in an organized and efficient manner.
•Followed up on bids to be sure they were received and had been reviewed in detail.
•Updated schedules and printed estimating reports on a weekly/monthly basis.
•Setup and maintained sophisticated filing systems, including job files, estimating files, etc.
•Compiled and prepared various reports for department use that required analysis and comparison of data.
•Contacted clients to arrange meetings clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc.
•Provided administrative support to two departments during company downtime and trained new administrative assistant when hired.

Cornerstone Properties
January – April
San Jose, CA
Executive Administrative Assistant

•Provided administrative support to CEO, Property Manager and Assistant Property Manager.
•Scheduled meetings with vendors, customers and external partners of all levels up to CEO’s.
•Created internal and external communications and documents.
•Collected and organized final timecards from all staff and distributed paychecks.
•Screened and evaluated confidential documents, correspondence, phone calls and emails for proper distribution or delegation.
•Managed, maintained and ordered office/department supplies.
•Designed corporate business logo using Adobe Photoshop and Illustrator.
•Assisted company in finding and implementing new vendors and materials to lower monthly expenses.
•Generated monthly, weekly and daily management reports.
•Interacted with vendors and tenants on daily basis.
•Responsible for all maintenance calls received from building tenants, routed all service calls to proper staff in a timely manner.
•Processed accounts payable and communicated with vendors regarding payment inquiries.
•Collected monthly lease payments from tenants and prepared them for bank deposit.

Zerimar Corporation July – June
San Jose, CA
Administrative Assistant

•Provided administrative support to CEO and department supervisors.
•Managed/coordinated CEO’s time, calendars, travel, action items and meetings.
•Made travel arrangements for other department personnel.
•Scheduled meetings with vendors, customers and external partners of all levels.
•Created internal and external communications and documents.
•Processed and issued approvals for purchase orders, expense reports and budgets.
•Responsible for employee relation events, activities and recognition.
•Screened and evaluated confidential documents, correspondence, phone calls and emails for proper distribution or delegation.
•Managed, maintained and ordered office supplies.
•Interacted with vendors and clients on a daily basis.
•Organized and scheduled public speaking events for CEO.