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Administrative Assistant - SmithGroup - Detroit, MI

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Job Information:

Company: SmithGroup

SmithGroup Logo

SmithGroup is an award-winning, multinational integrated design firm with a team of 1,200 experts across 15 offices in the U.S. and China. We employ research, data, advanced technologies and design thinking to help clients solve their greatest challenges. Our specialists develop beautiful, sustainable, future-focused solutions for healthcare providers, science and technology organizations, higher education and cultural institutions, urban environments, diverse workplaces, mixed-use and waterfront developments, and parks and open spaces. We are deeply committed to our promise to Design a Better Future - for our clients, communities and employees. Are you ready to help us get there?

Working with us you will:

  • Provide administrative support including typing, editing and formatting documents, correspondence, reports; maintaining records and files; updating mailing and phone lists; faxing, scanning and photocopying; data entry, travel arrangements and expense reports, etc.
  • Assist with sorting, screening, and distributing incoming and outgoing mail.
  • Assist with maintaining project calendars.
  • Assist with project work as needed including formatting specification documents and Tonic and Teams file management.
  • Lead tutorial/WebEx with outside project team members in the use of Tonic.
  • Assist with coordinating and setup of meetings and lunch and learns.
  • Assist with maintaining office and kitchen supplies inventory.
  • Cover receptionist’s duties as needed.
  • Prepare for and engage in orientation with new staff members.

 An ideal candidate:                                                           

  • 3 to 5 years of professional administrative support experience.  Experience working in the A/E or construction industry preferred.
  • High School Diploma or GED required; Associate degree preferred.
  • Experience with RFI’s, Submittals, and AIA documents preferred.
  • Must have excellent communication skills, the ability to collaborate and work effectively in a team environment, as well as work independently under limited supervision.  
  • Strong Word, Excel, and PowerPoint skills required. Tonic and Bluebeam software experience beneficial.   
  • Possesses strong organizational, verbal, and written communication skills.
  • Excellent customer service skills, dealing with both internal and external customers is required.

SmithGroup offers competitive compensation and an excellent benefit package, including 401(k) and continuing educational reimbursement. We offer 3 weeks of paid time off within the first year of employment, with the option of purchasing additional time off, and pay for 8 federal holidays. We also offer an alternative work schedule that provides employees with an additional 15 days off per year (usually Fridays) to help with work/life balance.

Equal Opportunity Employer/Veterans/Disabled 

SmithGroup is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability or arrest/conviction records.

Job Status:

This job is currently active.