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Senior Administrative Analyst (Facility Contracts Administrator) - The Metropolitan Water District of Southern California - Los Angeles, CA


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Job Information:

Company: The Metropolitan Water District of Southern California

The Metropolitan Water District of Southern California Logo

The successful Sr. Administrative Analyst (Facility Contracts Administrator) candidate will be responsible for the administration of maintenance for facility assets, including buildings, residences, grounds and equipment. You will administer various facility management service and supplier contracts including planning, scheduling, and directing contractors and maintenance personnel performing facility construction, operations, and maintenance activities; perform contract management duties including quality control inspections to ensure all work is being performed in accordance with contract specifications and Metropolitan standards; approve contractors' invoices; and maintain schedules, coordinate contractors and staff trades and keep management informed on all elements of each repair or project. You will support high-level events hosted at the headquarters building such as Metropolitan board and committee meetings, member and public agency events, and work closely with internal and external work groups. You will conduct periodic assessments of facility operations and services and make recommendations to improve cost efficiency and effectiveness. You will also serve as back up to the Fire Safety Director for the Metropolitan headquarters building.

This position for a Senior Administrative Analyst (Facility Contracts Administrator) is on the Facility Management Team of the Asset Management Unit located at our Headquarters building in Los Angeles, CA.


This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.
To view the full job description click here: Senior Administrative Analyst


EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS
Education and Experience: Bachelor’s degree from an accredited college or university in a related field and six years of relevant experience; OR Master’s degree from an accredited college or university in a related field and four years of relevant experience; OR two years in an MWD Analyst classification.

A related field for a college degree is defined as a degree in: management, business, engineering, facilities management, or a related field.

Relevant experience is defined as: 6 years of experience with a Bachelor’s degree or 4 years of experience with a Master’s degree in two or more of the following areas within Facility Management operations and services such as plant operations, janitorial, food services, building engineering or building maintenance trades, space planning/move management, and customer service in a commercial office environment; Experience coordinating executive level special events including compliance with safety, insurance, legal, and actively managing all aspects during events; Experience applying knowledge of practices, policies, and procedures employed in a facility management/maintenance environment including building codes, construction practices and techniques, capabilities of various skilled trades, OSHA regulations, and fire/life/safety practices/procedures as well as knowledge and experience with the needs, requirements, and operating principles of building systems; Experience in analyzing data, creating reports, and presenting to senior management and business partners. A minimum of 4 years’ experience in a Contract Administration/Management position in a commercial office or building/facility maintenance/management environment is also required. This should include experience in contract compliance, quality control, specification development, proposal evaluation, contract negotiation, and invoice processing.


CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS

Employees in this position may be required to obtain and maintain the following certifications, licensing and registrations:

License: Valid California Class C Driver’s License or equivalent (required at time of application) that allows you to drive during your employment.

Work Schedule: 9/80, 7:00 am - 4:45 pm, Monday - Friday with alternate Fridays off.

Job Related Selection Criteria:
15% Analytical Skills
10% Oral Communication Skills
10% Written Communication Skills
15% Interpersonal Effectiveness
25% Job Preparation (education, experience, and training relevant to this position)
25% Technical Knowledge and Skills such as: administrative and contract management skills with knowledge of the technical aspects of buildings and grounds maintenance and operations, and must have knowledge of the needs, requirements, and operating principles of building systems; knowledge of maintenance and construction techniques and the capabilities of various skilled trades
100% Total


CLOSING
Benefits:
• Competitive compensation
• Excellent medical, dental, life, vision plans.
• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.
• Retirement benefits under the California Public Employees' Retirement System
• Tuition reimbursement
• Training and advancement opportunities
• Excellent working environment
• On-site fitness center
• Hub of public transportation: rail, subway, buses, and taxis
• Public transportation reimbursements and van pools

For more information on MWD benefits, please use the following link: Benefits Regular Full Time Employee


ABOUT MWD
The Metropolitan Water District of Southern California is a consortium of 26 cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan’s mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan’s facilities include the 242-mile Colorado River Aqueduct, five water treatment plants with a combined capacity of 2.3 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants.

The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com.

MWD is a Federal and State EO employer – Veterans/Disabled and other protected categories.

Application Filing Period: Closes at 4:30 pm PST on the date stated in the job. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.

Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).

Job Status:

This job is currently active.