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Administrative Assistant II - Metropolitan Water District - Los, CA - EXPIRED


This is an archive of an expired job.

Job Information:

Company: Metropolitan Water District

Metropolitan Water District Logo

The Metropolitan Water District of Southern California is a consortium of 26 cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitanís mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitanís facilities include the 242-mile Colorado River Aqueduct, five water treatment plants with a combined capacity of 2.3 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants.

 

The Metropolitan Water District of Southern California has an opening for an Administrative Assistant II at its Headquarters in Los Angeles, California.

JOB SUMMARY
As an Administrative Assistant II, you will provide administrative support for the Real Property Business Management Team. You will utilize various resources, which include Microsoft Office, to format and proofread letters, permits, and legal documents; process and release requisitions; prepare reports and minutes; manage calendars; and assist with record management.  This role will allow you to demonstrate your customer service, attention to detail, and organizational knowledge as you provide administrative support in a fast-paced environment.


JOB DUTIES
1. Prepares letters, reports, and other documents from rough drafts; arranges material into proper format; and creates basic spreadsheets.

2. Answers inquiries; explains or clarifies rules, processes, and procedures; and provides information requiring general knowledge of operations.

3. Extracts information from a variety of sources and compiles information for periodic or special reports.

4. Processes petty cash requisitions, prepares reimbursement reports, and monitors replenishment of funds.

5. Performs corporate credit card purchases and reconciliations, creates reports, and provides support to other card holders.

6. Maintains databases by entering information from a variety of source documents and determining actions necessary to obtain missing information or to correct information.

7. Files documents, records, and reports; develops, reconstructs, and/or purges files; indexes, locates, and updates records.

8. Orders, receives, and maintains office supplies.

9. May act as timekeeper and assists employees and managers with accurate timekeeping submission; reviews and verifies timekeeping entries.
 
Job-Related Selection Criteria
10% Job Preparation
10% Oral Communication
10% Customer Service
15% Organizational Effectiveness
15% Technical knowledge/skills
20% Analytical
20% Interpersonal Effectiveness
100% Total

Work Schedule: 9/80, Alternate Fridays off
JOB REQUIREMENTS: EMPLOYMENT STANDARDS

MINIMUM QUALIFICATIONS

Education and Experience: A high school diploma or high school equivalency certificate and four years of relevant experience; or Associateís Degree from an accredited college or university in a related field and two years of relevant experience; or Bachelorís Degree from an accredited college or university in a related field.

Relevant experience is defined as work experience performing administrative functions or experience processing payments and/or invoices or a combination of the two totaling at least 2 years.

Required Knowledge of: Administrative procedures and systems; methods and techniques of data collection and report preparation; and current office technology and equipment.

Required Skills and Abilities to: Make arithmetic computations with speed and accuracy; apply business policies and procedures; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications.


Licenses
- Valid California Class C Driver License that allows you to drive in the course of your employment is required at time of application.


PHYSICAL DEMANDS, WORK ENVIRONMENT, AND VISION REQUIREMENTS
The physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the job duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.

Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.


Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.

Vision Requirements: No special vision requirements

BENEFITS

- Competitive compensation
- Excellent medical, dental, life, vision plans.
- Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.
- Retirement benefits under the California Public Employees' Retirement System
- Tuition reimbursement
- Training and advancement opportunities
- On-site fitness center
- Excellent working environment
- Hub of public transportation: rail, subway, buses, and taxis

- Public transportation reimbursements and van pools

 

For more information on MWD benefits, please use the following link: http://www.mwdh2o.com/PDF_Careers/benefits.pdf

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To receive a copy of the complete job description, please send an email to [email protected].

The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email [email protected].

MWD is a Federal and State EO employer ñ Veterans/Disabled and other protected categories

 
 To apply for this position, please copy and paste the following link into your browser address bar: https://mwdh2o.contacthr.com/65736690