Temporary Office Services Assistant - Lowenstein Sandler LLP - New York, NY - EXPIRED

Posted on: 07-25-2018 in New York, NY

This is an archive of an expired job.

Job Information:

Company: Lowenstein Sandler LLP

Lowenstein Sandler Law Firm is expanding, has a collaborative culture that encourages initiative and provides outstanding client service at all times. The Firm is committed to career development and offers programs that address both personal and professional development goals.

We are seeking a candidate who has demonstrated drive, dedication, professionalism and a positive attitude. The temporary Office Services Assistant is responsible for a variety of tasks and requests sent to the New York Document Center.

Essential Job Requirements:

• Primary photocopier operator. 
• Assist attorneys, paralegals and support staff with photocopying requests.
• Responsible for completing copy projects on time and accurately.
• Responsible for basic photocopier machine maintenance, i.e., changing toner cartridges, clearing paper jams, reporting Equitrac problems.
• Walk-Up Copy Room management - stocking machines with paper, clearing counter, keeping paper stock on shelves tidy.
• Sort and deliver US Mail, FedEx and inter-office mail.
• Package and process outgoing overnight items (i.e., Federal Express, UPS, US Mail, etc.) to meet deadlines.
• Gather confidential destruction documents for pick-up by Roseland office personnel.
• Shared responsibility for ordering, stocking and maintaining office supplies.
  Prepare periodic, special, or perpetual inventory of stock - replenish velobind, three-hole punched paper and Federal Express supplies.
• Shared responsibility for providing document center support for meetings and events in Conference Center.
• Provide back-up conference room/meeting services when needed, i.e., make coffee, catering set-ups and break downs, cleaning/straightening up of conference rooms and visiting attorney offices, etc.
• Provide back-up of rudimentary technology services, i.e., computer laptop and projector set-ups and video conference set-ups; operation of conference center equipment, multi-purpose room set-ups, Cisco VOIP phone adds, moves, password changes and resets; operation of Bi-fold door technology.
• Follow shut-down procedures according to Firm policy.
  
  

Secondary Duties or Responsibilities:

• Delivering files and boxes.
• Facilities maintenance projects.
• Office moves.
• Move or transport material or supplies to other departments.
• Upon occasion, conduct firm-related errands.

Skills, Knowledge and Abilities:

• High School Diploma or equivalent.
• Must be computer literate and proficient in utilizing Outlook, Word and Internet Explorer, with the ability to master Internet-based office supply purchasing systems, etc.
• 1 - 2 years’ general office, clerical experience (preferably in a law firm).
• Flexible to work over-time whenever needed.
• Ability to interact effectively with internal client base, upholding a professional demeanor at all times and demonstrating an attitude of cooperation.
• An orientation to customer service and ability to work independently and as part of a team.
• Ability to lift heavy boxes and move furniture as needed.

Office Location: New York, NY
Schedule: Full-time, Monday – Friday , 10:00 AM - 6:00 PM

Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.

Lowenstein Sandler is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler as a result of the referral.

Lowenstein Sandler is an equal opportunity employer.