Senior Administrative Analyst (Contracts) - Metropolitan Water District - Los Angeles, CA - EXPIRED
This is an archive of an expired job.
Job Information:
Company: Metropolitan Water District
The Metropolitan Water District of Southern California has 1 opening for a Senior Administrative Analyst. This position is at our headquarters location in Los Angeles, CA. The Senior Administrative Analyst will be an integral member of the Professional Services Contracting team. In fiscal year 2017/2018, the team worked on approximately 500 agreements with a total spend of $89.2 million dollars.
This is an advanced journey level position performing Senior Administrative Analyst job duties including leading a team of multi-disciplinary professionals through the solicitation process (Request for Proposal or Request for Qualification). Specific responsibilities include: collaborative development of complex scopes of work, using knowledge of best practices of public agency procurement to write and award highly technical professional service agreements; conducting presentations related to pre-proposal conferences, site visits, and job-walks for Metropolitan staff and solicitation respondents; participating in the evaluation of proposals; writing recommendation to award memos; negotiating terms, conditions and cost, and independently resolving complex contractual issues; conducting contract training to Metropolitanís internal stakeholders; performing compliance reviews of executed agreements to determine compliance with specified terms and conditions and prepare written reports to establish findings.
JOB DUTIES
1. Conducts and may lead complex research and analyses in a variety of areas; prepares written reports, presents findings and recommendations, and makes presentations.
2. Develops scopes of work, specifications, schedules, budgets and complex solicitations and contracts for a range of projects; participates in the evaluation of proposals; negotiates terms, conditions and cost, and independently resolves complex contractual issues.
3. Plans and coordinates projects within area of responsibility, including developing scope, methodology, quality control measures, budget and schedule.
4. Conducts cost benefit, statistical, and trending analyses in order to make recommendations on business and financial issues such as cost management, revenue generation, water rate support, and water supply resource investments and programs.
5. Authorsí complex reports, studies, manuals, training materials, procedures, Board letters, and other documents for management, the Board, and external entities; develops formats to facilitate clear understanding of materials to be presented.
6. Analyzes budgetary, financial, and statistical data; analyzes variances and recommends corrective measures; develops budget and budget reports, technical information, and analyses to assist management in budget administration and compliance; evaluates the impact of staffing and organizational changes or other management directives on budget allocations and recommends appropriate action.
7. Acts as Project Manager; plans, coordinates, and conducts projects within area of responsibility, including monitoring scope, quality, budget and schedule.
JOB REQUIREMENTS: EMPLOYMENT STANDARDS
MINIMUM QUALIFICATIONS
Education and Experience: Bachelorís degree from an accredited college or university in a related field and six years of relevant experience; or Masterís degree from an accredited college or university in a related field and four years of relevant experience; or two years in a MWD Analyst classification.
Relevant experience is defined as working with complex, highly technical solicitations, including scope of work and evaluation criteria development, experience in contract negotiation, contract administration (including data analysis, invoicing, and contract compliance); demonstrated experience in project management, analyzing data, creating reports, and presenting to management and business partners.
Required Knowledge of: Principles, procedures, and practices of business management and analysis; project management; budgeting or finance; financial tracking systems; contract development and administration; pertinent laws, codes and regulations; and current office technology and equipment.
Required Skills and Abilities to: Identify, analyze and resolve complex budgetary, procedural, and organizational issues and implement modifications to existing programs, systems, and procedures; provide project management support and manage projects; research, gather and compile data; prepare and review correspondence, documents, and reports; administer contracts; prepare clear and concise reports; monitor budgets and utilize financial tracking systems; use applicable software applications; prepare & deliver presentations; organize and prioritize work; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; lead and train; and operate current office equipment including computers and supporting applications.
CERTIFICATES, LICENSES, AND REGISTRATIONS REQUIREMENTS
Employees in this position will be required to obtain and maintain the following certifications, licensing and registrations:
Certificates
ï None
Licenses
ï Valid California Class C Driver License that allows you to drive in the course of your employment (Required at time of application)
Registrations
ï None
Job Related Selection Criteria:
25% Technical Knowledge & Skills in contracts and negotiations
20% Project Management
20% Analytical Skills
15% Oral / Written Communications
10% Interpersonal Effectiveness
5% Leadership
5% Initiative
100% Total
PHYSICAL DEMANDS, WORK ENVIRONMENT, AND VISION REQUIREMENTS
The physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the job duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.
Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.
Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.
Vision Requirements: No special vision requirements.
BENEFITS
- Competitive compensation
- Excellent medical, dental, life, vision
- Retirement plans, including pension plan and 401k
- Tuition reimbursement
- Training and advancement opportunities
- Excellent working environment
- Public transportation reimbursements and van pools
For more information on MWD benefits, please use the following link: http://www.mwdh2o.com/PDF_Careers/benefits.pdf
This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To receive a copy of the complete job description, please send an email to [email protected].
Reasonable accommodation for people with disabilities may be requested by calling (213) 217-7738 at least 5 working days in advance of the scheduled examination date(s).
MWD is a Federal and State EO employer ñ Veterans/Disabled and other protected categories.
To apply for this position, please copy and paste the following link into your browser address bar: https://mwdh2o.contacthr.com/63119440
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