Principal Administrative Analyst - Metropolitan Water District - Los Angeles, CA - EXPIRED
This is an archive of an expired job.
Job Information:
Company: Metropolitan Water District
The Metropolitan Water District of Southern California is a consortium of twenty six cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan's mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan's facilities include the 242-mile Colorado River Aqueduct, five conventional water treatment plants with a combined capacity of 2.6 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants.
PRINCIPAL ADMINISTRATIVE ANALYST
Metropolitan's Administrative Services Section, Office of the Section Manager has one (1) opening for a Principal Administrative Analyst available at its Headquarters in Los Angeles, California.
As the Principal Administrative Analyst you will perform a wide variety of administrative activities dealing with analyzing administrative process, budgetary, financial, procedural, and organizational issues. One of your primary responsibilities will be analyzing Metropolitan business functions to identify and assist with the implementation of Enterprise Content Management (ECM) solutions.
You will need to use different approaches and methodologies to develop, interpret and evaluate possible solutions. The work process can require developing new techniques, establishing criteria, identifying and defining unknown conditions, resolving critical problems, and incorporating technological developments.
You will also coordinate efforts within grants management and function as a resource for Metropolitan's annual Spring Green Exposition. Evaluating internal programs and processes for improvements outside of ECM will also be required. This position will have the responsibility to plan, design, carry-out programs, projects, studies and other work independently. The analyst will act as a lead, coordinating and reviewing work assignments of employees performing the same general work on a day-to-day basis.
Within this role you will have the opportunity to demonstrate your ability to effect positive change, manage projects, analyze and solve problems, and interact effectively with internal and external customers of all levels.
JOB DUTIES
1. Leads workgroups to identify and define management and user requirements; develops and recommends policies, procedures, systems, resource allocations, and organizational structures. Negotiates and implements recommendations.
2. Conducts and documents enterprise wide process improvement studies using industry accepted methodologies. Recommends and may implement cost reduction options, productivity measures, modifications to enterprise wide programs, policies, and procedures. Develops post implementation review processes to assess results.
3. Authors and presents position papers, research reports, comprehensive technical financial information, strategies, and policy recommendations for executive management, the Board of Directors, government and financial institutions, investors, and the general public.
4. Acts as Project Manager; plans and coordinates projects within area of responsibility, including developing scope, methodology, quality control measures, budget and schedule.
5. Directs lower level staff in developing scopes of work, specifications, schedules, budgets, complex solicitations, contracts, negotiating terms, conditions, and cost for a range of capital and enterprise-wide projects; and independently resolves complex contractual issues.
6. Analyzes financial, accounting, and other statistical data to forecast water usage, rates, revenues, debt service, energy generation and use, and other measures of business.
7. Acts as the procurement contract administrator resolving contractual disagreements, disputes, and nonperformance problems throughout Metropolitan; develops and implements communication plans and training; monitors and identifies contract delinquencies or performance problems and implements methods for resolution; and initiates appropriate contractual remedies.
8. Serves as liaison and represents Metropolitan as an expert in a technical field or policy discipline with other Metropolitan staff, outside agencies, and the general public.
9. Plans, organizes, prepares and monitors budget for a major organizational group; participates with management in developing strategies for the use of resources, defining priorities and long-range goals; identifies cost reduction options and productivity measures; documents and justifies budget recommendations; evaluates budgetary impact of staffing and organizational changes; and establishes review processes to ensure the efficient use of resources.
10. Performs other related Administrative Analyst job duties as required.
Work Schedule: 9/80, Alternate Friday's Off
JOB SELECTION CRITERIA
* 10% Job Preparation
* 10% Teamwork
* 10% Technical Knowledge & Skills
* 15% Written Communication
* 10% Project Management
* 10% Analytical Ability
* 15% Conflict Management
* 20% Oral Communication
JOB REQUIREMENTS: MINIMUM QUALIFICATIONS
Education and Experience: Bachelor's degree from an accredited college or university in a related field, and eight years of relevant experience; or Master's degree from an accredited college or university in a related field, and six years of relevant experience; or two years in a MWD Senior Analyst classification.
Relevant Experience is defined as: any combination of the following - (1) experience supporting an enterprise-wide project, (2) analyzing business functions for process improvements, (3) work experience within the areas of budgeting or finance, or (4) professional work experience completing administrative functions.
Required Knowledge of: Principles, procedures, and practices of business management and analysis; project management; budgeting or finance; financial tracking systems; contract administration; business process modeling methods and techniques; pertinent laws, codes and regulations; and current office technology and equipment.
Required Skills and Abilities to: Identify, analyze, recommend, and resolve complex financial, procedural, organizational, operational, management, or policy issues including implementing new and modifying existing programs, systems, policies, or procedures; perform project management functions; prepare a variety of clear and concise reports; develop and administer complex contracts; negotiate complex issues with a variety of stakeholders; manage large, complex budgets and utilize financial tracking systems; use applicable software applications; prepare & deliver presentations; interpret and apply policies, laws and regulations; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; lead and train; and operate current office equipment including computers and supporting applications.
License: Valid California Class C Driver License that allows you to drive in the course of your employment is required at time of employment.
PHYSICAL DEMANDS, WORK ENVIRONMENT, AND VISION REQUIREMENTS
The physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the job duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.
Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.
Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.
Vision Requirements: No special vision requirements.
BENEFITS
* Competitive compensation
* Excellent medical, dental, life, vision and retirement plans, including pension plan and 401k (with matching contribution), tuition reimbursement, and more
* Training and advancement opportunities
* On-site fitness center
* Excellent working environment
* Hub of public transportation: rail, subway, buses, and taxis
* Public transportation reimbursements and van pools
For more information on MWD benefits, please use the following link: http://www.mwdh2o.com/PDF_Careers/benefits.pdf
This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To receive a copy of the complete job description, please send an email to [email protected].
The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email [email protected].
MWD is a Federal and State EO employer - Veterans/Disabled and other protected categories
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