Billing Assistant - Gilmore & Associates - New Britain, PA - EXPIRED

Posted on: 08-03-2017 in New Britain, PA

This is an archive of an expired job.

Job Information:

Company: Gilmore & Associates

Position Description:

The Billing Assistant will provide support in our accounting department by generating accurate invoices to expedite timely payments. This role will work closely with all levels of personnel within the accounting department as well as interact with project managers and clients on a regular basis.  In addition, the Billing Assistant will also be responsible for providing the accounting team assistance with various financial transaction cycles.

Essential Functions & Responsibilities:

• Processing the company’s billing through a monthly cycle in the InFocus (Clearview) system
• Processing of Pre-Bills, distributing to Project Managers/offices, producing invoices and directing to clients
• Performing quality checks throughout the invoicing process
• Processing employee reimbursements and in-house expenses
• Assisting with project/client set up/maintenance; rate schedule creation/maintenance; employee classification listings
• Other administrative duties as required and directed by CFO

Essential Qualifications:

• High School Diploma or G.E.D. equivalent
• Experience working in an office environment

Desired Qualifications:

• A Bachelor’s Degree in Accounting or related business area
• Work experience within an Accounting Department of an engineering or professional services firm
• Experience with InFocus (Clearview) or similar ERP

Essential Knowledge, Skills & Abilities:

• Must be well organized with a high level of attention to detail
• Self-starter with excellent communication and interpersonal skills with a polished and professional presence
• Ability to handle multiple priorities, meet deadlines, and have great follow-up skills.
• Ability to handle confidential and sensitive information with appropriate discretion
• Ability to interact with all levels of staff
• Proficient in Microsoft Office Suite (Word/Excel/Outlook), Adobe Acrobat and BlueBeam Revu

Essential Position Requirements:

• Ability to work additional and/or nonstandard office hours, as required

Gilmore & Associates, Inc. is an Equal Opportunity Employer that provides a competitive compensation structure including a generous benefits plan and Employee Stock Ownership Plan.