Executive Assistant I - Metropolitan Water District - 90001, CA - EXPIRED
This is an archive of an expired job.
Job Information:
Company: Metropolitan Water District
The Metropolitan Water District of Southern California is a consortium of twenty six cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan's mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan's facilities include the 242-mile Colorado River Aqueduct, five conventional water treatment plants with a combined capacity of 2.6 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants.
EXECUTIVE ASSISTANT I
Metropolitan's Office of the General Manager has (1) opening for an Executive Assistant I available at its Headquarters in Los Angeles, California.
JOB SUMMARY
In the Executive Assistant I position you will directly support the Assistant General Manager/Chief Operating Officer and Assistant General Manager/Chief Financial Officer. This is a critical position that will require you to manage information of a highly confidential and detailed-oriented nature. Key responsibilities will include scheduling and maintaining demanding meeting calendars for the COO and CFO; compiling meeting materials; coordinating travel arrangements; prioritizing and handling all incoming information; initiating follow-ups on projects/tasks to ensure deadlines are met; performing timekeeper duties; preparing email correspondence to staff, Board of Directors and Member Agency Managers; distributing department information and informing the Executive Managers of all pending activities; recommending innovative solutions and responding to inquiries including providing explanations to policies and procedures.
Serve as Board Letter and Committee Coordinator for the CFO Group, which includes routing, proofreading, and circulating board letters for approval in the Board Document Management System (BDMS). Provide administrative support to committee/board meetings and take and transcribe minutes.
The ideal candidate is a dynamic, self-motivated, customer-service oriented, and organized person that can carry out multiple projects simultaneously while exercising independent judgment.
JOB DUTIES
1. Maintains appointment calendar for executive manager; schedules/coordinates meetings and appointments; makes room arrangements; reminds manager of pending meetings and provides pertinent information; makes business travel arrangements; and prepares expense reports.
2. Types, edits, and composes a variety of letters, memoranda, reports, charts, tables, forms, etc.; prepares agendas; transcribes minutes; composes documents from handwritten or verbal instructions; reviews documents for completeness and accuracy including proper format, grammar, spelling, punctuation, and adherence to policy and procedure; extracts and compiles data and other information for reports; and copies and distributes information.
3. Receives and screens phone calls, visitors, incoming correspondence, documents, and e-mails on behalf of executive manager; prioritizes and routes as appropriate; obtains and/or gives information; answers routine inquires; and explains or clarifies policies and procedures.
4. Develops, maintains, and manages accurate and organized manual or computerized filing systems; searches, locates, retrieves and/or tracks files in order to provide requested information; and creates new files and filing systems when needed.
5. Examines, verifies, and organizes a variety of records and reports including budget documents, invoices, and regulatory reports.
6. Assists with the development of verbal and written reports and presentations; and prepares summaries of reports, memoranda, and documents for executive staff review.
7. Collects data and completes research projects; analyzes issues and concerns and recommends innovative solutions.
8. Conveys information between executive manager and directors, member agency representatives, officials, and staff.
9. Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met, including coordinating activities with others, and developing systems for tracking information, projects, and pending issues.
10. May be responsible for ordering of supplies and processing purchase requisitions.
11. Performs other related job duties as required.
WORK SCHEDULE: 9/80 - 7:45 am - 5:30 pm (Alternate Friday's off)
JOB REQUIREMENTS: EMPLOYMENT STANDARDS
MINIMUM QUALIFICATIONS
Education and Experience:
Associate's degree from an accredited college or university in a related field and six years of relevant experience; or three years in a MWD Administrative Assistant III classification.
Required Knowledge of: Current office procedures, methods, and equipment including multi-line phones, copiers, facsimile machines, and computers; filing systems, business correspondence, report writing procedures, policies and operations with respect to functions performed; English usage, spelling, grammar, and punctuation.
Required Skills and Abilities to: Independently perform complex administrative tasks; organize and carry out projects with minimal instruction; make sound work decisions in accordance with rules, regulations, policies and procedures; maintain confidentiality and use independent judgment; maintain and update records and files, including a wide variety of office records and reports of some complexity; assess and set daily work priorities; business systems, and proficient in the use of Microsoft Office software; operate office equipment including computers and relevant supporting applications; communicate clearly and concisely, both verbally and in writing; establish and maintain collaborative working relationships with all levels within the organization, other agencies, regulatory agencies, special interest groups and the public.
BENEFITS
* Competitive compensation
* Excellent medical, dental, life, vision and retirement plans, including pension plan and 401k, tuition reimbursement, and more
* Training and advancement opportunities
* On-site fitness center
* Excellent working environment
* Hub of public transportation: rail, subway, buses, and taxis
* Public transportation reimbursements and van pools
For more information on MWD benefits, please use the following link: http://www.mwdh2o.com/PDF_Careers/benefits.pdf
This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To receive a copy of the complete job description, please send an email to [email protected].
Reasonable accommodation for people with disabilities may be requested by calling (213) 217-7738 at least 5 working days in advance of the scheduled examination date(s).
MWD is a Federal and State EO employer - Veterans/Disabled and other protected categories
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http://mwdh2o.contacthr.com/42448897
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