Executive Staff Assistant Resume
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Resume:
TECHNICAL SKILLS: APPLICATIONS: MS Office - (Word, Excel, PowerPoint, Access, and Outlook), Lotus Notes, E-Docs/Hummingbird, Visio, Adobe, Siterra, Skype, SAP, KPERS and Concord. Lotus Notes, PageMaker, Micrografx & Photoshop. Systems & Network: Windows , NT, XP & Vista, IBM/PC & Mac.
**March , Test Scores from ‘Prove-it:’ (given by Bennett Gaynor/Sustainable Staffing (included)) MSWord-%, Excel-%, PowerPoint-% & Outlook-%.
EDUCATION: Los Angeles Southwest College, Los Angeles, CA. Associates Degree, Business Administration
EXPERIENCE: / – Present Disney Imagineering R&D/SRI Staffing Glendale, California Executive Staff Assistant: (Contract) Assistant to the Executives, CXP & NGE Team Members. * Support of Sourcing & Procurement/Contracts Administration team members. * A variety of administrative tasks (i.e. Travel Authorizations, SAP T&E management, Facilities coordination, e-data storage, etc.) and other special projects as assigned.
/ – / Kaiser Permanente/Agencies Los Angeles/Burbank, CA Administrative Assistant III: (End of contract assignments) * Assistant to the Chief Nurse Executive in the Nursing Administration Office, Los Angeles. * Support to Executive Level Managers for the National Accounts Department, Burbank. * Perform complex administrative activities including creating/maintaining spreadsheets, editing/cross referencing/uploading reports, Create/maintain large PowerPoint presentations, heavy calendaring, T&E, along with special projects as assigned.
/ – / Burnett’s, Tangent & Cornerstone Staffing Agencies Fort Worth &Arlington, TX Executive Assistant: (End of Temp/Contract Assignments) * Provided administrative/clerical support to both the Sr. Executive Assistant and the VP of Workforce Planning at Texas Healthcare Resources. Duties included heavy calendar, spreadsheets, presentations and special projects as needed. Project Administrator: Engineering Quality Control and Audit using Siterra Software at Lemcon Networks. * Performed quality audits on electronic Backhaul Survey Packages. Download site packages in Lightsquared Siterra system to QC. Packages include pan view photos of intended site with Tower. Schematic (hand or Visio drawings) of intended site to include fiber access to Tower and a survey form with specs. Hand drawings are translated into Visio for Package to be standardized.
/ – / ABC Studios Burbank, California Executive Assistant: (Laid Off/Corporate downsizing) Assistant to the Director of Business Affairs with duties to include: * Working collaboratively with other assistants in the following departments: Finance, Legal, Development (Comedy/Drama), & Network. * Use of Hummingbird database (E*Docs) to create consistency and efficiency for creation, uploading, tracking and file management of short/long forms, Test Option and Overall Agreements, IHC’s, Holding, Development, Script Deals, etc.
/ – / TVG Network, Co-Op Staffing Los Angeles, California Executive Assistant: (End of Temp/Contract Assignments) * Assistant to TVG Network’s Associate General Counsel in the Legal Department. Conversion of all executed contracts to .PDF files to be uploaded into a storage database. Maintenance of electronic filing system. Maintenance of client contracts and ‘Legal File Overview’ spreadsheets. Process weekly reports. Heavy calendars, prepare and processing T&E reports/arrangements. Executive Assistant: Assistant to VP’s in the Entertainment Industry. * TV Guide Channel Corporate Office in Hollywood, CA. Marketing & Promotions Department. Served as Assistant to VP of Marketing & Advertising, VP of Marketing & Promotions, & VP of On-Air Promotions. ° Finance Department - Served as Assistant to the Sr. VP & CAO of finance. * th Century Fox - Fuel Channel Standard & Practices (S&P) Department. Maintenance of show spots, approvals and rejections. ° Accounting Department. Support to AVP of finance. ° HR Department. Clerical support to staff and maintenance of all employee files including On Board Packets.
/ – / Washington Mutual Bank Los Angeles, California Sr. Administrative Assistant: (Laid Off/Department dissolved, Bank sold, now JPM Chase Bank) Assistant to the VP of Emerging Markets, JDC – West, Home Loans. Managing expense reports, emails, calendar, meetings, T&E. * Support to staff. Manage Emerging Markets Backlog reports, Projection/Incentive reports, Staff and Turntime reports. * Process new hires. Track, process, and expedite all invoices. Managed office procedures, (supplies, maintenance, etc.) Tracked/managed home loan supplies to underwriters and loan/closing coordinators.
/ - / UHP Healthcare Inglewood, California Sr. Administrative Assistant: (Laid Off/Company dissolved) * Served as Assistant to the CFO & Controller in the Office of Financial Affairs department (OFA). Coordinator: For Information Systems (IS) Department. Support to VP/CIO, and Director of IS and its team members.
/ - / Two Roads/Spencer Reed Los Angeles/Torrance, CA Project/Coordinator Assistant: (End of Contract Assignments) * Served as Assistant to the Project Managers and VP’s at *IBM, eMotion Inc. *SoCal Edison and *Toyota Motors during YK Upgrade.
/ – / SYSECA Inc. a subsidiary of Thomson-CSF Marina Del Rey, California Payables Administrator: (Laid Off/Company dissolved) Invoice Control Management for company Finance department. * Liaison between Contracts Administrator, Project Managers, Purchasing/Receiving and Accounts Payable department. Administrative Operations Secretary: In support of Project Managers including Quality Assurance. * Support and maintained company’s largest projects which included Subcontracts. Document Control Tracking system for all in/out correspondence including CDRL’s, RFI’s and RFC’s.
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