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Sr. Administrative Assistant Resume


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Resume:


Administrative Assistant


 


Have always been highly dedicated and personable administrative assistant with several years experience coordinating office management with a high degree of efficiency, self motivated, capable of multitask.  Serve as a point person for directors, managers, sales team and vendors to ensure proper lines of communications.  Maintain excellent communication skills, professional with an outgoing personality and high-level of confidentiality.


 


 


 


Professional Experience 


 


Hilti, Inc. - Marketing


Sr. Administrative Assistant (September – April )


 



  • Provide executive-level administrative support to the Sr. Vice President of Marketing and twelve direct reports.

  • Coordinated extensive domestic and international travel arrangements, including air, car, hotel, and meeting locations.

  • Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.

  • Plan and coordinated staff meeting agenda, corporate luncheons, and develop PowerPoint presentations for related on-site and off-site meetings for + attendees.

  • Organize the details of special events, travel arrangements, agendas and itineraries.

  • Process Sr. VP’s monthly expense reports reflecting supporting documents and budget code indexes.

  • Monthly review direct reports expense reports and time use for approval.

  • Review and correspond to incoming e-mails for Sr. VP.

  • Completely responsible for obtaining Sr. VP outlook calendar.

  • Frequently assisted in personal request, car maintenance, personal travel, purchase gifts.

  • Played a vital role in assisting new employees on intergrading into their new position with an itinerary, worked with IT to obtain laptop, cell and desk phone.

  • Internet research abilities and strong communication skills.

  • Team player and the ability to work well with all levels of internal management and staff, as well as outside vendors.

  • Responsible for ordering office supplies, coffee, bottled water, complete transaction and check request forms. 

  • Developed and maintained departmental directory, cell phone directory and employee’s birthday list. 

  • Maintained conference rooms organization and oversees the projectors, copier, fax machine and printers were working properly.

  • Responsible maintaining binders for each meeting with agendas, meeting minutes, pre-reading materials for the Sr. VP.


Hilti Inc. – Product Management


Administrative Assistant (January – September ) 


 



  • Performed administrative and office support activities for multiple supervisors.

  • Developed PowerPoint slides from Directors and Managers notes.

  • Input budget numbers into the system for the Directors and Managers and supply them with a completed copy.

  • Fielding high volume telephone calls from Field Sales, Customers and inside calls.

  • Filing, faxing, copies, scanning, shipping, receiving, distributing mail.

  • Develop and managed excel spreadsheet for promotions for the field sales.

  • Coordinated travel arrangements, including air, car and hotel.


  


Hilti, Inc. – Market Management


Secretary A (May – January )


 



  • Supported Market Managers.

  • Clerical duties, word processing, answer and routed incoming telephone calls.

  • Filing, faxing, copies, distributing mail.


 


Computer Skills 


 


Windows XP; Microsoft Word, Excel, PowerPoint, e-mail, outlook, advanced internet research, -key.


 


 


Education 


 


ConTexx – Tulsa, OK


PowerPoint


Excel


 


TCC – Tulsa, OK


Business courses


 


High school diploma
Nathan Hale High School - Tulsa, OK


 


 


References:
Available upon request.