OfficeManager/Executive Assistant Resume

Posted on: 2009-08-19

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Resume:

Work Experience:

XXXXXXX
A hi-tech, Israeli start up. VC-backed - US operations instigated February . My job has been to assist establishing US operations and run the US Office, coordinating with Israel. Assist to establish US operation of all components and general operation.

Sept , – Present US Office Manager- Exec Asst.
• US office: set-up and maintain all daily office operation.
• Liaise US and Israel office – admin, acctg, mfgr, exhibits, intl leads, travel, newsletters, schedules
• Bid, award and oversee construction of office space, lease renegotiation
• Purchase, installation and set-up of office, telephone and IT services – maintain services
• Coordinate set-up of US subsidiary, including insurance –comp/liability
• Compile DSS SSA documentation, filing, follow-up - secret clearance requested - all halted by BOD decision prior to becoming secure facility – FSO training started
• Benefits: research and implementation complete package: HR support –
• Health insurance, Life, LTD, K, HRA/HSA-Flex
• US -HR support, expense reports & payroll services
• Travel: arrange and purchase: air, train, cars, hotels etc.; shows, demos and exhibitions – staff and BoD
• Support meetings (all level) and training (T&E and partner) – facility, manuals or equipment as needed
• Customer demos, support, follow-up, coordination, tracking
• Correspondence: press releases, issue newsletters, BoD, advisors, consultants, partners, archive
• Presentations: assist with drafts, edits, print and soft
• Bookkeeping: cash flow, A/P, payroll, expense reports, credit card reconciliations, bank signatory
• Logistical and document support –file transfer
• Corporate Secretary
• Travel: on-site support for shows, other travel as needed/requested.

PGC Scientifics Corporation
A Biotech firm, purchased in as a bankrupt corporation. I joined at the ground floor in and helped build this into a three subsidiary conglomerate – a total of four interrelated companies with sales of over $M at the time of its sale to Pelican Bioscience in June .

– VP – Administrative Operations
• Responsible for administrative functions and daily operations
• HR, logistics, facility, general administrative support for staff – complete support
• Screen, hire, support documentation, workman’s comp hearings, drug testing, wage review
• Employee retention %
• Benefit implementation, renewal and oversight
• Employee education and training, apprising supervisors of applicable seminars
• Signatory for A/P and payroll
• Time sensitive material and projects
• “Go-to” resource person
• Relocated facilities on two occasions- seamless transition to customer and vendor base – hr down time
• Coordinated annual sales meetings, shows, facilities, travel, and overall support
• Proof publications and promotions

Facility Manager
• Daily function of facilities, grounds, contracts, maintenance and repair, all aspects
• IT, telephone and security, purchase, implementation, oversight and maintenance
• Serve as general contractor for building modifications; addition of , sq ft laboratory space
• Permit responsibility relevant to construction and inspection.
• Maintain daily ops during construction processes and installation of freezer alarm system and generator

– Purchasing Manager
• Contract negotiations and purchasing
• Processed, verified, and approved requisitions, orders
• Negotiate special volume and contract pricing
• Quotation evaluation
• FIFO & JIT ordering and order fulfillment
• Reviewed inventory; adjustment of ROP as needed
• Establish new vendors and liaison
• Coordinate and solicit special promotions from vendors
• Logistics and distribution oversight
– Customer Service Manager
• - CSR’s
• Quality and handling of calls
• Orders, returns, technical questions, problem resolution and customer retention
• Support sales, bids, negotiations, contracts, materials and information
• Responsible for GSA & DOD contracts, large bids, high volume orders; and profitability
• Customer service rep supervision, training and support
Skills and Education:
• Computer Programs: Microsoft Office, Word, Excel, PowerPoint, QuickBooks
Microsoft Project-Level , Adobe Acrobat- Level
**FSO Orientation – Q
• Professional Continuing Education Seminars & Workshops – numerous, applicable to positions held
• University of Maryland
o Adult Education, Traffic & Warehouse Management,
o Personnel Management, Marketing and Advertising
o General and Business Administration

Additional Skills and Qualifications:
• Security Clearance: entire DSS package was at final stage - facility clearance halted prior to issue
• Studied Spanish for years (TS Wootton High School, Potomac, Maryland)

References available upon request.