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Executive Administrative Assistant/Coordinator Resume
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Jennifer
US-Washington-Seattle
IT Technician
Providing quality service, becoming the best that I can be, in a ever changing world of betters.
...Formal education, over 20 years experience...Administrative Assistant...4 years active duty military...14 years of active Reserve service...Business Degree...Contracts administration...problem solving...excellent communication skills...ability to work well with all levels of management and personnel...100% reliable...competent...dependable...and professional.
Professional Profile
· Experienced in management during Military service.
· Highly organized, dedicated with a positive attitude.
· Special skills in Computer Software applications and Hardware.
· Resourceful; skilled in analysis and solving problems.
· Works well under pressure; time constraints; maintains a professional manner.
Employment History
11/10/08 – Present Department of Commerce, US Census Bureau, Seattle Regional Office, Seattle, Washington, 98101
IT Technician GS-326-07/1
Develop methods for automating administrative and program reports, considering the interrelationship of reports and multiple sets of the data. Based on functional capabilities of software, selects the best software type for reports, e.g., a database versus a spreadsheet. Determine the data categories to be established, identifies the sorting and calculating functions to be performed, and sets up the detailed procedures needed to enter and retrieve the data in the form needed for each report.
Works with headquarters and the regional office survey staff to provide technical support and assistance for all laptop automation activities in the regional office (RO) and ensure that proper software has been installed and ready for shipment to the field representatives (FR's). I am the first line of contact for all laptop hardware, software, and telecommunication problems pertaining to laptop computers. This includes receiving and tracking laptop computers assigned to FR's; loading program and survey software; shipment of laptops to FR's; establishing, resetting and deleting passwords; and performing troubleshooting duties by identifying and resolving problems with hardware and software in DOS-based environment.
Assist the RO computer specialist and/or program coordinator in developing solutions to complex or highly unusual problems; coordinates the replacement of computer equipment, as necessary; and prepares reports in appropriate software application.
Consults with the RO Computer Specialist, operates and maintains computer hardware, software, electronic mail, and telecommunications facilities. (Contact Supervisor: Yes, Supervisor's Name: Barry Nichols, Supervisor's Phone: 2063816271)
04/02/07- 09/30/08 Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Alaska Fisheries Science Center (AFSC), Seattle, Washington
Dona Cocking (Program Analyst) – 206 526 4008
Administrative Office Assistant ZS-326-3/2
Establish and maintain office files and administrative records in accordance with all regulations and procedural guidance. Prioritize and manage assignments in order to meet staff schedules and deadlines. Process incoming and outgoing mail. Reviews mail and takes action or refers to appropriate staff member. Maintains schedules for conference rooms. Receives visitors and phone calls to the office providing information or referring to the appropriate staff member. Ensures that all contacts in person or through telephone calls are handled in a professional and positive manner. Establishes and maintains effective working relationships with staff members and contacts outside of the AFSC to facilitate successful completion of responsibilities. Conduct leave audits. Research leave errors to resolve discrepancies between WebTA and NFC leave balances. Monitors leave balances and notify employees and their supervisors of leave balance overage and expiration dates. Provides information regarding pay entitlements and leave policies and programs to supervisors and employees. Makes purchases with government purchase card. Serves as a group administrator for assigned purchase card holders. Reconciles purchase card transactions on a monthly basis. Maintains administrative forms and office supply inventories. Retrieves and reviews reports from CFRS for completed travel vouchers and purchase orders. Make travel arrangements for RACE, REFM, and FMA Staff. Prepares travel authorizations and reimbursement vouchers, including all required documentation, to obtain appropriate approvals and ensure timely processing of payments. Tracks travel itineraries and follows up as necessary to ensure timely submission of authorizations and reimbursement vouchers.
9/15/05 – 02/10/07 Mediterranean Grill & Gourmet Pizza, Weir Lake Rd, Route 209, Regency Plaza, Brodheadsville, PA, Business sold – Number not available
Manager/Operator
Responsible for the overall operation, of daily operations of a fine dining establishment, including procurement, of produce and operating supplies on a weekly basis.
Typesetting and producing menus, business cards, catering contracts, weekly specials and monitoring the website.
Decoration and design of the main dining room, insuring proper procedures are followed and adhered to by staff. Organization and maintaining an organization that works well together in the spirit of teamwork. I oversee the cleanliness, rotation of perishable products, and maintain licenses required to operate a dining establishment. I update employee records, and insure proper pre-employment documents are recorded and documented, including drug screen, and job descriptions are updated, and delineated to the proper personnel. I interface with the public, thru the local radio, and newspaper, and face to face with the consumer. This position is the ultimate service position I have been in, and it brings great pride knowing that my customers are satisfied, and being considered overall.
12/30/96 - 7/18/03 Cambrex Charles City, Inc. 1205 11th Street, Charles City, Iowa, Steve Colasuonno, Engineering Manager, (641) 257-1054
Secretary Engineering/Maintenance Department
Responsible primarily to Manager of Engineering Department Cambrex Charles City, Inc., and secondary to the Maintenance Department. Administrative Secretarial services to five Project Engineers, 24 Maintenance personnel, 2 Maintenance Supervisors and one Maintenance Superintendent. Primary duties include; but not limited to, collect, analyze, verify, correct and post various forms and operating data to Company files. Engineering/Maintenance Department Webmaster, responsible for developing and maintaining the companies Intranet. Prepare various charts, graphs and statistical reports for Corporate and Regulatory review. Prepare standard from contracts, records, reports and correspondence; requisitions various tools, material and office supply on a regular basis for Maintenance, Engineering, Admin, and Safety Departments. Receive, assemble, process and distribute a variety of documents such as Chemical and Construction drawings, work orders, and safety and regulatory permits. Answer inquiries and furnish readily available information regarding work status, follow up on approvals and data requests to ensure that schedules are met; contact other departments, customers and external agencies to request and provide information. Secondary duties include; prepare and maintain timekeeping and personnel records; maintain various records, files and logs, prepare reports as required or assigned; operates all office machinery, and automated office equipment with complete competency and accuracy.
10/2000 - 12/2001 United States Army National Guard, 1133rd Transportation Company
M88 Truck Driver (SGT) E-5 The motor transport Operator supervises or operates wheel vehicles to transport personnel and cargo. Operates all wheel vehicles and equipment over varied terrain and roadways for support of combat operations. Manages entrucking and detrucking of personnel being transported. Oversees and checks proper loading and unloading of cargo on vehicles and trailers. Secures cargo against inclement weather, pilferage, and damage. Operates vehicle component material handling equipment (MHE), as required. Employs land navigation techniques. Knowledgeable with the operation of radios and weapons when they are mounted on the vehicle. Performs vehicle self-recovery and field expedients to include towing vehicles. Corrects or reports all vehicle deficiencies; supports mechanics where necessary. Prepares vehicles for movement/shipment by air, rail, or vessel. Performs duties in preceding skill level, and provides guidance to subordinates in accomplishing their duties. Organizes and participates in convoys. Dispatches vehicles; verifies vehicle logbooks. Receives and fills requests from authorized persons for motor transport. Compiles time, mileage and load data. Operates the Heavy Expanded Mobility Tactical Transport (HEMETT), Heavy Equipment Transporter (HET), and Palletized Loading System (PLS) vehicles to include performing self-recovery operations. Supervises drivers performing preventive maintenance checks and services (PMCS) on vehicles. Operates in the truck terminal as a squad leader. Trains new drivers and manages the driver sustaimnent training program. Plans, organizes, and operates a motor vehicle convoy. Performs convoy route reconnaissance. Commands a convoy march unit or serial. Supervises transporting of all types of cargo. Posts and controls guards used to prevent pilferage and vandalism of cargo and equipment. Takes charge of vehicle recovery. Supervises personnel preparing vehicles for deployment. Provides professional support and technical guidance to all Army soldiers requiring motor transport. Plans, manages, and monitors unit motor transport operations as the truckmaster. Establishes and organizes the unit motor park. Prepares and implements the truck company security and defense plan. Prepares map overlays. Receives and distributes highway motor transport missions. Assembles and prepares highway reconnaissance data for motor convoy transport. Supervises and directs unit dispatching of vehicles. Coordinates engineer requirements to support a truck battalion.
07/1985 - 10/30/1996 United States Navy, Department of Defense, Supervisor of Shipbuilding Conversion and Repair, USN, P.O. Box 368119, 3600 Surface Navy Blvd., San Diego, CA 92136-5066 (Supervisor) Capt. William M. Donnelly
Secretary (Typing- Office Automation) Responsible to Supervisor of Shipbuilding for assisting in management of all aspects of the Repair/Overhaul of U.S Naval vessels, starting from the contract award and throughout the guarantee period. Responsible for administrative secretarial services to 8 - 10 Project Managers, and Supervisory Surveyors, and Ship Superintendents. Receive and screen all incoming calls for superiors, calls include high-ranking civilian officials and military personnel. Act as office manager and representative for secretarial functions including Automated Data Processing, Office equipment Procurement, Human Resources Assistant, Timekeeper, and Budget Analyst.
08/1985 - 1999 United States Navy Reserves, 4th FSSG 4th Medical Battalion, Headquarters and Service Company, Miramar, Naval and Marine Reserves, San Diego, California
Religious Program Specialist Second Class (E-5) Responsible to 10-12 Chaplains, responsible for administrative functions, required for completing out the mission of the Command. Including administrative support to the Battalion Commander. Responsible to maintain personnel files, mustering members for pay purposes, personnel medical records, and training records. Responsible for informing members on preparation for Advancement requirements and preparation for Exams. Responsible for maintaining physical readiness for embarkation of Battalion. Responsible for set up of any Religious Program on Drill weekend provided to members of all Religious orientation. Responsible for Command Religious Program Supplies, and budget.
· Completed United States Marine Corp Indoctrination Course, Camp Lejeune, North Carolina (4 weeks) 94/06/24
· Completed and received License to operate HMveh (M998/1038, 1 1/4 ton Armored Vehicle (2 weeks) 95/07/20
· Completed Marine Corps Non-Commissioned Officer Non-resident Career Course 95/07/20
· Completed requirements for Fleet Marine Service Medal Award 95/08/22
07/1981 - 07/1985 United States Navy, USS Frank Cable (AS-40) Charleston, Naval Base, Charleston, South Carolina, North Island, B&D Division, San Diego, California, Naval Hospital Balboa, San Diego, California.
Religious Program Specialist Third Class (E-4) Responsible to Chief of Chaplains, Command Religious Program Chaplain, Headquarters, New Orleans, providing clerical and Administrative support for chaplains of all denominations, including management and maintenance of chapel facilities and equipment, assist chaplains in worship services, weddings, baptisms, funerals, memorial services and any religious studies and other department sponsored programs. Assist in preparation of legal documents for marriage certificates, death certificates, requiring signature of officiating chaplain. In performance of the above duties, I utilized all manner of office automation. Responsible for supervision of personnel in performance of above duties. Performed requisition of office supplies, Religious program supplies required for Religious Program support. Process orders and requests for Temporary Additional duties (TAD) and Travel Claim vouchers for members and Chaplains. Managed and assisted Chaplains in the planning of Annual Professional Development Training Course for Chaplains and Religious Program Specialists.
· Naval Correspondence Procedures
· Quality Assurance of 3-M Systems
· Special Qualifications in 3-M Maintenance Manual
· Personnel Training in 3-M, and Safety
· Standards of Conduct
· Policies and Procedures on Sexual Harassment Prevention
· Good Conduct Award/Medal
· National Defense Award/Medal
Summary of Education
· 07/1990 Basic Naval Correspondence Procedures ( 8 hours)
· 07/1990 Microcomputer Applications (32 hours)
· 08/1991 WordPerfect 5.1 ( 8 hours)
· 12/1993 Contracting Fundamentals (CON 101) (12 credits)
· 03/1994 Ship Repair Contracting Manual (40 hours)
· 03/1994 Implementing the Deming Philosophy (40 hours)
· 04/1994 Principles of Contract Pricing Negotiations (CON 102)(12 credits)
· 08/1994 Principles of Contract Pricing (CON 104) (12 credits)
· 12/1994 Intermediate Contracting (CON 211) (3 credits)
· 12/1994 Government Contract Law (CON 201) (12 credits)
· 02/1995 Exceptional Customer Service (16 hours)
· 04/1997 Microsoft Office - Windows 5.1 (16 hours)
· 07/1997 Microsoft Office - Word/Excel 5.1 (8 hours)
· 09/1997 Microsoft Office - Access ( 8 hours)
· 01/1999 The Exceptional Assistant (8 hours)
· 03/1999 Intermediate Excel (8 hours)
· 03/1999 Advanced Excel (8 hours)
· 04/1999 Microsoft Intermediate Access (8 hours)
· 05/1999 Microsoft Advanced Access (8 hours)
· 05/1999 Microsoft PowerPoint (8 hours)
· 07/2000 Microsoft FrontPage (8 hours)
· 08/2004 Microsoft Publisher (8 hours)
· 05/2006 Serve Safe Food Handling
· 04/2007 Travel Manager 8.2
· 05/2008 Government Defensive Driving
· 01/2009 Information Security Awareness
· 01/2009 Title 13: Safeguarding Census Confidential Data
· 05/2009 Making Decisions Ethically
·
Strengths
Multiplicity of experience and skills including management, computer skills and training, Contract Administration, Customer Service. Total involvement, high motivation, and persuasive interaction and communication skills with people, and desire to learn new skills, and exceptional work ethics. Demonstrates and proves leadership qualities, with experience.
References
Excellent and available upon request
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