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Administrative Assistant/Accounts Payable Clerk Resume


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Resume:


PROFILE
Solid background in Microsoft technologies and overall technical abilities.
Hard-working team player with great communication skills.
Able to interface with management and peers effectively.
Computer skills include: Microsoft Windows, Word, Excel, Outlook, PowerPoint, Great Plains/Dynamics and Quickbooks.

EXPERIENCE
Bank of St. Petersburg
Aug –Apr
Accounts Payable Clerk
•Input all bank related invoices and route for approval in Filebound.
•Review all domestic and foreign wires for accuracy.
•Input incoming and outgoing domestic and foreign wires as necessary through FedLine.
•Input all invoices to be paid into BankTel and cut checks.
•Receive all cash orders/deposits via Outlook and process through FedLine.
•Daily reconciliation of ATMs and Wires.
•General office duties: make copies, scan documents to PDF, filing, open and distribute mail.

Big Apple Consulting USA, Inc.
Aug –Jan
Administrative Assistant, Accounts Payable Clerk
•Handled basic accounting functions: A/P, A/R and billing for parent company and eleven subsidiaries.
•Performed daily and month-end bank reconciliation.
•Approved outgoing wires.
•Made bank deposits as necessary.
•Opened and distributed mail.
•Processed expense reports.
•Administrative Assistant to Chief Operating Officer, Chief Financial Officer, Controller.
•In securities area, worked with broker-dealers.
•Handled securities deliveries, fed wires, government securities, etc.
•Reconciled daily department transactions.
•Created program to send mass mailings to shareholders and clients.
•Assisted in the creation/ordering of marketing materials
•Assisted in conversion from Quickbooks to Great Plains/Dynamics.
•Supervised one employee.

Center for Strategic Marketing. Longwood, FLMay -Aug
Sales Coordinator
•Performed basic accounting functions: A/P, A/R and billing.
•Administrative Assistant to Vice President of Sales and Marketing.
•Created/prepared/sent mass mailings to clients and potential clients for the purpose of generating new business.
•Conducted heavy research using product database.
•Assisted clients in determining the type and quantity of promotional items necessary to their business.
•Ensured delivery of artwork to vendors and tracked order progress.
•Maintained warehouse inventory. Filled and shipped orders from client back-stock as requested.

Robert Half Technology
Mar -Apr
Help Desk Coordinator
•Contracted by Millennium Technology Group to work for Rosen Hotels.
•Entered work orders into Intuity TrackIt! Enterprise Edition . as they were called in.
•Provided first level support for staff at seven Rosen properties with system, hardware and software issues.
•Assisted guests at resort properties with high speed interned, intranet and VPN connections.
•Assigned work orders to technicians.
•Called in RMAs’ for return of defective equipment.
•Coordinated installation and removal of connectivity for conventions and events.

Robert Half Technology
April
Instructor
•Contracted by Akibia.
•Instructed Sepracor Pharmaceutical Sales force on the use of Toshiba M Tablets.
•Instructed sales force in the use of Windows Journal, Outlook and VPN connectivity.

TEKsystems, Inc.
July -Dec
Project Coordinator
•Contracted by Charles Schwab in partnership with Hewlett Packard for Windows XP migration project.
•Assistant to Project Manager.
•Interviewed and made recommendations for technical staff.
•Interviewed, hired and supervised administrative staff.
•Ensured fingerprinting and background checks were completed.
•Prepared and distributed training materials, software, documentation and supplies to teams as necessary.
•Served as communications point of contact for technical staff.
•Provided remote technical support.
•Collected weekly time sheets from teams and routed them to the correct offices.
•Prepared Daily Summary reports.
•Prepared and distributed documentation to Charles Schwab and Hewlett Packard personnel.
•Input data from documentation faxed by team leaders.
•Maintained budget spreadsheets.

TEKsystems, Inc.
May -Jun
Project Coordinator
•Contracted for EPS-EDS-NMCI Asset Disposition project.
•Assistant to Project Manager.
•Responded to all email from Naval and Marine Corps personnel regarding the buy back of computers.
•Downloaded buy back purchase requests daily from website into Access database.
•Maintained daily activity/issues logs.
•Distributed incoming purchase requests to team leads and clerical buy back staff.
•Coordinated sale of computers between customers and clerical buy back staff.
•Interviewed, hired and supervised clerical staff.
•Completed and distributed hiring requirements for technical staff to recruiters as necessary.
•Collected weekly time sheets from technical teams and routed them to the correct offices.
•Prepared and distributed training materials, software, documentation and supplies to teams as necessary.
•Setup laptops for technicians with all necessary programs.
•Received and reconciled money sent in from clerical buy back staff.

New Millennium Systems, Inc.
Apr -May
Mosaic Technology Group
Jan -Mar
PC Technician
•Contracted for -Eleven/NCR Device Integration Rollout project.
•Uninstalled Citgo PIN pads; inventoried and returned to company.
•Installed device mounting apparatus at POS terminals.
•Installed Electronic Payment Terminal (EPT) and cables at POS terminals.
•Implemented POS driven Money Order Processing software.
•Conducted test poll of current money order unit.
•Executed ISP script sent to money order unit.
•Activated POS MOP from ISP.
•Executed test to validate operation of POS check tendering hardware components on each POS terminal.
•Documented and reported all hardware failures.
•Installed Denso Scanner to ISP keyboard wedge port. Programmed and tested scanner functionality.
•Trained three additional Technicians.
•Performed installs for New Millennium Systems in Washington and Virginia.
•Performed installs for Mosaic Technology Group in Florida.

TEKsystems, Inc.
Oct -Nov
PC Technician
•Contracted by Florida Power Corporation for asset inventory.
•Conducted inventory at Florida locations.

Btek, Inc.
Aug -Oct
PC Technician
•Contracted by Avnet for Chancellor Academies Charter School project.
•Setup, ghost and network computers, laptops, printers, flatbed and photo scanners.
•Responsible for installations at Florida locations.

Associates Commercial Corporation Mar -May
Business Development Manager
•Prepared and input new finance and lease contracts.
•Assistant to Vice President/Branch Manager, District Sales Managers and District Leasing Manager.
•Created/prepared/sent mass mailings to clients and potential clients for the purpose of generating new business.
•Ensured funding of dealerships. Tracked all dealer contests and special lease/finance programs.
•Supervised two employees.

Inside Sales Coordinator
•Handled calls from dealers and potential customers.
•Prepared lease and finance quotes for dealers.
•Made appointments for District Sales and Leasing Managers.

Branch Training Coordinator
•Scheduled training for new hires.
•Coordinated training of branch personnel on proprietary software.
•Trained branch personnel in the use of Microsoft Windows and Office Suite.
•Traveled to home office in Dallas to assist in training of District Sales and Lease Managers on laptop computers.
•Traveled to home office in Dallas for training on new software and hardware.

PC Specialist
•Installation, upgrading and troubleshooting of computer hardware, software, hubs and patch panels.
•Administration of Intuity phone system.
•Performed weekly, monthly, quarterly and annual tape back-ups of in-office server.
•Provided first level support for branch staff and dealers.
•As computer operator, responsible for initial troubleshooting of IBM AS/.
•Team member and trainer for several pilot programs, including rollout of laptops to District Sales and Lease Managers.
•Assisted in setup of satellite office in Puerto Rico. Responsible for the onsite setup of computers, printers and network connectivity and testing of satellite link with Orlando branch as well as training and support of staff in Puerto Rico.

Administrative Assistant
•Provided administrative support to Branch Vice President, Office Manger and Credit Manager.
•Ordered and inventoried all office supplies, computer equipment and assets.
•Provided A/P, A/R backup to branch Cashier.

EDUCATION
Florida Technical College
Associates Degree in Computer Electronics and Technology.
Graduated Magna Cum Laude.