Assistant to the Principals Resume
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Resume:
Nancy L. Decia
Washington Street, Colma, CA
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SUMMARY: Executive Assistant, Office Manager and HR Benefits Manager, manages the day to day needs of high energy executives while developing, implementing, maintaining, and automating systems and policies to keep the office running efficiently. Assistant is detail and service oriented with the ability to multi-task in a fast paced environment.
SKILLS: Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Word Perfect, Windows XP, GroupWise, Cliqbook, Vision and awaiting Notary Public commission
EMPLOYMENT HISTORY:
EDAW, San Francisco, CA (Temp Assignment) / – /
Assistant to the Principals (Managing Principal, Chief Financial Officer, and Director of Development)
&#; Manage three busy executive-level calendars
&#; Coordinate quarterly reviews, committee meetings, monthly staff meetings and international principals calls
&#; Manage domestic and international travel
&#; Track and report travel and other expenses
&#; Assist with preparation of various reports, presentations, and white papers
&#; Develop emergency plan
Lumetra, San Francisco, CA (Temp Assignment through Ajilon) / – /
Administrative Associate III, VP Clinical Systems Improvement
&#; Manage busy, detailed executive-level calendar
&#; Schedule conference calls and meetings
&#; Track travel expenses
&#; Travel arrangements with detailed itineraries, and prepare CEO for smooth re-entry
&#; Manage correspondence, and handled confidentiality
&#; Coordinated Hospital Advisory Group (HAG) and Quality Management Team meetings
&#; Take minutes for HAG
&#; Maintained various distribution lists
&#; Assist with Internet Research and recruitment for psych
Northern California Grantmakers, San Francisco, CA /-/
Executive Assistant to the CEO:
&#; Managed busy, detailed executive-level calendar
&#; Scheduled conference calls and meetings
&#; Reported and tracked expenses
&#; Travel arrangements with detailed itineraries, update mailings, and prepared CEO for smooth re-entry
&#; Produced transcriptions, managed correspondence, and handled confidentiality
&#; Created and maintained Board Orientation Binder
&#; Coordinated Board meetings and reports
&#; Maintained Board and Committee information for rosters, web and database
Office Manager:
&#; Managed, maintained, and trained staff on office systems
&#; Reviewed, approved, and tracked invoice payments
&#; Ensured accuracy and allocated accounts on credit card bills
&#; Managed inventory and purchasing, and negotiated with vendors to reduce cost and improve service
&#; Coordinated staff celebrations
&#; Created and maintained Office Procedures and computer filing system
&#; Created and maintained emergency procedures and prepared staff for emergencies
&#; Troubleshot computer problems, if unable to solve contacted IT Consultant, and maintained backup tapes
&#; Created, maintained and preformed new staff orientation for smooth entry into organization
&#; Enrolled new employees in benefit programs, medical, dental, EZ Flex, Flexible Annuity Plan, Tax Deferred Annuity Plan, and Life Insurance
&#; Processed all billing related to benefits
&#; Processed staff time reports and tracked vacation and sick leave
&#; Created, maintained and preformed employee exits
&#; Maintained Employee Handbook
&#; Managed annual benefits enrollment
&#; Researched and analyzed possible new benefit plans
Other Duties
&#; Served as Safety Captain
&#; Created Conference CD
&#; Coordinated office move which resulted in all systems up and running on day one
&#; During organization’s search for a CEO, supported the Membership department and the Loan Funds
Health Forum, San Francisco, CA /-/
Executive Assistant to the CEO:
&#; Managed busy detailed executive-level calendar
&#; Scheduled conference calls and meetings, and developed agendas
&#; Reported and tracked expenses
&#; Travel arrangements, sent update mailings, and prepared CEO for smooth re-entry
&#; Produced transcriptions, managed correspondence, and handled confidentiality
&#; Managed Board Activities
&#; Coordinated Board meetings and reports, and Board participation at annual meeting
&#; Served as Liaison between board and organization
Office Manager:
&#; Supervised and trained Service Center Coordinator, Receptionist and Admin Support Team to create an efficient and effective team
&#; Assisted hiring and review for Service Center Coordinator, Receptionist and Admin Support Team
&#; Managed, maintained, and trained staff on phone, voice mail, and office systems
&#; Reviewed, approved, and tracked invoice payments, managed petty cash, and assisted in budget process
&#; Managed inventory and purchasing, and negotiated with vendors to reduce cost and improve service
&#; Coordinated staff celebrations, outings, and health fairs which improved staff morale
&#; Served as key contact for Chicago and Washington offices
&#; Served as key contact between building management and Health Forum
Other Duties:
&#; Ran Education Office and assisted with conference registration on-site
&#; Coordinated speaker travel and needs, VIP reception, staff attendance and event coverage, and shipping
&#; Served as Room Monitor and Moderator
&#; Produced Conference Binders and CD
&#; Chaired Safety Committee
&#; Served on Community Services Committees
&#; Managed Earthquake and Emergency preparations
&#; Served on Employee Activities Committee
&#; Served as one of three office move coordinators
&#; Developed Policies and Procedures Manuel for Admin. Dept.
COMMUNITY SERVICE: Corporate Secretary, Treasurer, Sunday School Supervisor, and Coordinator of Harvest Day Festival and Summer Picnic at Westside Baptist Church
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