Administrative Assistant I - Metro Water - La Verne, CA - EXPIRED
This is an archive of an expired job.
Job Information:
Company: Metro Water
The Metropolitan Water District of Southern California is a consortium of twenty-six cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan's mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan's facilities include the 242-mile Colorado River Aqueduct, five conventional water treatment plants with a combined capacity of 2.6 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants.
Metropolitan's water is treated in California and distributed across 6 counties, providing nearly 19 million Californians with high quality water. Metropolitan's success is derived from our talented and diverse workforce whose efforts jointly drive the organization toward excellence. By joining our team, you will be faced with a challenging and exciting work environment. We offer excellent benefits.
The Metropolitan Water Districts's Construction Management Unit is currently seeking an Administrative Assistant I at our Weymouth Water Treatment Plant located in La Verne, CA. Please note that the person in this position will spend time working at various construction field offices such as Metropolitan Water Treatment Plants, Distribution facilities or temporary Right-of-Way areas adjacent to a construction project. These construction sites are dirty and dusty with access to the site being typically dirt and gravel roads. The construction field office is typically a temporary trailer with basic facilities.
The Administrative Assistant I classification is an entry-level position and involves performing a wide variety of administrative duties ranging from simple to moderately complex in nature. The position works under close supervision and guidance, but is expected to exercise good judgment in conducting the position's duties, determining appropriate work methods, and developing and recommending effective approaches to administrative tasks and issues. The position calls for an ability to handle multiple tasks concurrently; accept assignments from several individuals; work collaboratively, approach duties with positive people skills, and sustain a teamwork mindset.
The general functions for this position includes a variety of non-complex administrative duties such as: prepare letters, reports, and other documents from rough drafts; arrange material into proper format; create basic spreadsheets; answer inquiries; explain or clarify rules, processes, and procedures; provide information requiring general knowledge of institutional operations; extract information from a variety of sources and compile information for periodic or special reports; perform corporate credit card purchases and reconciliations, create reports, and provide support to other cardholders; maintain databases by entering information from a variety of source documents and determining actions necessary to obtain missing information or to correct information; file documents, records, and reports; develop, reconstruct, and/or purge files; index, locate and update records; order, receive and maintain office supplies; act as timekeeper and assist employees and managers with accurate timekeeping submission; and review and verify timekeeping entries.
Other duties performed may include: answer phones and route calls; receive and distribute mail and interoffice correspondence; handle UPS/Fed Ex deliveries and shipments; maintain unit leave calendars and phone/callout lists; perform training coordination duties; filing; assist with Travel Expense Reporting requests and expense reports; maintain sensitive information; maintain correspondence logs/databases; maintain inventory of office supplies; and prepare meeting minutes.
Work Hours: Monday - Friday
JOB REQUIREMENTS: MINIMUM QUALIFICATIONS
Education and Experience:
A high school diploma or general education development test (GED) and four years of relevant experience; OR
An Associate's degree from an accredited college or university in a related field and two years of relevant experience; OR
A Bachelor's degree from an accredited college or university in a related field.
Required knowledge of:
Administrative procedures and systems; methods and techniques of data collection, data organization and report preparation; and current office technology and equipment.
Required Skills and Abilities to:
Make arithmetic computations with speed and accuracy; apply business policies and procedures; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications.
Licenses
* Valid California Class C Driver License or its equivalent in state of residency that allows you to drive in the course of your employment
Job Related Selection Criteria:
15% Job Preparation (Education, experience, and training relevant to the position)
45% Technical knowledge/skills including knowledge of general office procedures and construction field
office administrative practices, Microsoft Office Suite, report generation, telephone/front office
etiquette
10% Teamwork
10% Organization
5% Customer Service
15% Oral and Written Communication
100% Total
Physical demands:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.
Work Environment:
The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, construction field offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc.
This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To receive a copy of the complete job description, please send an email to [email protected].
Reasonable accommodation for people with disabilities may be requested by calling (213) 217-7738 at least 5 working days in advance of the scheduled examination date(s).
MWD is a Federal and State EO employer - Veterans/Disabled and other protected categories.
To apply for this position, please copy and paste the following link into your browser address bar:
http://mwdh2o.contacthr.com/35940687
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