Library Assistant 3 (Approval Plan Assistant) Jobs With Kelvin Smith Library in Cleaveland, OH

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Library Assistant 3 (Approval Plan Assistant)

Kelvin Smith Library

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Job Title:

Library Assistant 3 (Approval Plan Assistant)

Company Name:

Kelvin Smith Library

Street:

11055 Euclid Avenue

State:

Zip:

44106

Phone:

216-368-2992

Fax:

216-368-6950

Company Profile:

Kelvin Smith Library

Kelvin Smith Library (KSL) is the main library supporting the teaching and research of Case Western Reserve University in Cleveland, Ohio, with emphasis given to the College of Arts and Sciences, the Case School of Engineering and the Weatherhead School of Management. The University Archives (located in the Bioenterprise Building), Kulas Music Library (located in Haydn Hall) and the Astronomy Library (located in Sears Building) are part of Kelvin Smith Library. KSL librarians and staff work with the libraries of the professional schools, the Cleveland Health Sciences Library, the Judge Ben C. Green Law Library, and the Harris Library of the Mandel School of Applied Social Sciences, to coordinate policies and collections. KSL also provides technology services such as the online public catalog and circulation systems to the other campus libraries, as well as to our affiliate libraries, the Cleveland Institute of Music, the Cleveland Institute of Art and the Siegal College of Judaic Studies.
For additional information: http://library.case.edu/ksl

Contact Name:

E. Gail Reese

Job Location:

US-Ohio-Cleveland

Job Title:

Library Assistant 3 (Approval Plan Assistant)

Job Code:

#8329

Position Type:

Full Time

Number of Openings:

Experience Required:

1 - 3 yrs

Benefits:

Case Western Reserve University offers a flexible benefits package including tuition waiver for employees and dependents.

Job Description:

JOB DESCRIPTION

TITLE: Library Assistant, III (Approval Plan Assistant)
DEPARTMENT: Acquisitions
SCHOOL OR MANAGEMENT CENTER: Kelvin Smith Library

I. POSITION OBJECTIVE

The Library Assistant in this position is responsible for order receiving and copy cataloging activities for approval plan books.
This employee performs combined acquisitions and cataloging routines on a daily basis. Acquisitions activities include receiving
approval books online. Copy cataloging activities include searching the online catalog for cataloging copy, verifying accuracy of
the bibliographic MARC record, editing if necessary, and/or item record creation. This employee may also serve as a backup for firm
order receiving if needed. This employee is supervised by the Head of Acquisitions, but may from time to time be given assignments
coordinated by the Head of Bibliographic/Metadata Services.

II. ESSENTIAL FUNCTIONS ñ Functions essential to attaining job objectives.

Acquisitions
Under the supervision of the Head of Acquisitions, will perform monographic acquisitions approval plan functions, including
receiving and invoice approval. Verifies accuracy of MARC/OCLC bibliographic record in online catalog, in relation to physical
piece.

Copy Cataloging
Perform cataloging for copy downloaded via OCLC PromptCat in Books format and based on current stands and library practices.
Makes adjustments to cataloging copy as necessary, or replaces record with copy from the OCLC database.

Ensures that item records have complete location, call number and barcode information. Attention to detail is important.

Also performs receipt work and invoice verification on approval plan books with no Promptcat cataloging.

Firm Order Backup
Assists the Firm Order Assistant LA III in ordering and receiving books and during peak periods including class reserve rush
ordering and receiving.

III. NON-ESSENTIAL FUNCTIONS ñ Marginal or infrequent functions

Database Maintenance
Assists in the maintenance of the online catalog by changing bibliographic and item records as directed by the Head of
Bibliographic/Metadata Services or other cataloging supervisors.

IV. CONTACTS - Include position contacted; frequency (daily, weekly, etc.); and purpose of contact.

A. WITHIN YOUR DEPARTMENT/DIVISION OR MANAGEMENT CENTER
Daily contact with library staff from the Technical Services areas, as well as librarians and staff involved in collection
management.

B. WITHIN THE UNIVERSITY
Occasional contact with students, faculty and staff of the University seeking Information concerning books received, location
of materials, etc.

C. EXTERNAL TO UNIVERSITY
Extensive contact with approval vendors in communicating questions andresolving problems.

D. STUDENTS
There is only incidental and occasional contact with students.

V. SUPERVISORY RESPONSIBILITY - List number of positions and titles.
There are no supervisory responsibilities assigned to this position.

VI. REQUIREMENTS - Indicate whether required or preferred.

A. EXPERIENCE
Two years library experience desired, preferably in a cataloging or acquisitions related position.
Experience with an online library system is preferred.

B. EDUCATION/LICENSING
High school diploma required; college degree is desired.

C. ESSENTIAL SKILLS
Aptitude for detail is required, as is the ability to work independently and quickly with a high volume of daily work.
Ability to communicate effectively both orally and in writing is necessary.
Good organizational, analytical, communication (both written and oral), and interpersonal skills required.

D. TECHNICAL SKILLS
Basic typing/keyboard skills are required. Accuracy is essential.
Experience with computer technology, including basic ability with personal computers, workstations and networks is required.
Basic knowledge and understanding of monograph cataloging and ordering.
Working knowledge of Anglo-American Cataloging Rules (AACR2).
One year of hand-on monographs cataloging experience.
Working knowledge of OCLC Cataloging and INNOPAC library systems desirable.

VII. WORKING CONDITIONS - Describe general conditions and hazards.

This job is performed in normal office conditions during normal office hours. The work of this position requires extensive use
of a computer workstation.

THIS POSITION WILL BE USING, OR MAY BE POTENTIALLY EXPOSED TO:

_____ General Chemicals _____ Human Blood and/or Tissue _____ Formaldehyde
_____ Radioactive materials _____ Laboratory Animals

DOES THE NATURE OF THIS POSITION REQUIRE THE POSSIBLE USE OF A RESPIRATOR?

_____ YES __X__ NO

DOES THIS POSITION REQUIRE DRIVING WHILE ON THE JOB?

_____ YES __X__ NO _____ University Vehicle _____ Personal Vehicle

DOES THIS POSITION INVOLVE RESPONSIBILITY FOR AN INDIVIDUAL UNDER 18 YEAR OF AGE?

_____ YES __X__ NO

Case Western Reserve University reserves the right to revise or modify this job description at any time

FOR HUMAN RESOURCES USE

SALARY GRADE: ____________________ DATE GRADED: _____________ BY: _______
CRIMINAL CHECK REQUIRED: _______________ BMV REQUIRED: __________________
HEP.B REQUIRED: ______________________ PHYSICAL REQUIRED: ________________

CWRU offers a flexible benefits package including tuition waiver for employees and dependents; Respond in confidence,
including salary history (email strongly encouraged): CASE WESTERN RESERVE UNIVERSITY, Human Resources Job Code #8329,
10900 Euclid Ave., Crawford Hall, Cleve., OH.44106-7047, Fax: 216 368 4678, E-mail: gmsearch@case.edu(word.doc),
http://www.cwru.edu.

CWRU is an affirmative action/equal opportunity employer and in employment, as in education we
are committed to world class diversity.

Honored to be recognized as one of the 99 Great Workplaces for Top Talent in Northeast Ohio (2004-2007)